Logistics Assistant Conference and Events

Sodexo France; Greater London; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading hospitality services provider in Greater London is looking for a Logistics Assistant for Conferences & Events. This role is crucial in ensuring event spaces and race day boxes are set to the highest standards. The ideal candidate will have experience in hospitality operations, strong communication skills, and the ability to work independently. This position offers competitive compensation along with various bonuses and benefits, including flexible working arrangements.

Benefits

Free parking

Free Raceday tickets

Annual Hospitality box access

Mental health and wellbeing support

Employee Assistance Programme

Qualifications

• Experience in a fast-paced events environment.
• Professional, customer-focused approach.
• Confidence liaising with clients.

Responsibilities

• Set up conference and event spaces according to specifications.
• Coordinate movement and storage of furniture and equipment.
• Ensure spaces are presented to a high standard.

Skills

Experience in events, banqueting or hospitality operations

Strong communication skills

Ability to work independently

Attention to detail

Job description

Logistics Assistant Conference and Events

• Ascot Racecourse SL5 7JX
• £28,000pa - £30,000pa + excellent bonus and benefits
• 40 hours pw 5/7
• Free parking, Free Raceday tickets and access to an annual Hospitality box

About Ascot Racecourse

Ascot Racecourse is more than a venue; it’s a destination for extraordinary experiences.Each year, over half a million guests join us to celebrate moments of passion, elegance and tradition, brought to life by a team who care deeply about every detail.

With a heritage spanning more than 300 years, Ascot remains one of the world’s most prestigious racecourses, yet our story continues to evolve.Guided by creativity, innovation and an unwavering commitment to excellence, we are building a global lifestyle brand, rooted in world-class horseracing.

Our Conference and Events business reflects that same spirit.From high-profile conferences and large exhibitions to intimate dinners and luxury hospitality experiences, we deliver bespoke occasions that embody quality, sophistication and style.

Excellence is at the heart of everything we do. Those who join us share our ambition to create moments that inspire, connect and live long in the memory.

Job Introduction

Sodexo Live! is proud to be the hospitality partner at Ascot Racecourse, one of the most prestigious sporting and events venues in the world. From world class racedays to high profile conferences and bespoke events, we deliver exceptional experiences, and we’re now looking for a Logistics Assistant Conference & Events to play a key role behind the scenes.

This is an exciting, hands-on operational role for someone who thrives in a fast-paced events environment, takes pride in precision and presentation, and enjoys working as part of a collaborative, high-performing team.

As a Logistics Assistant, you will be instrumental in ensuring our event spaces and racedays boxes are set to the highest standards. Working closely with the Conference & Events Operations team, you’ll ensure rooms are delivered on time, set correctly, and broken down efficiently, supporting the seamless delivery of exceptional guest experiences.

You’ll work across departments, liaise with key stakeholders, and help maintain the impeccable standards expected at Ascot Racecourse.

If you’re passionate about events, thrive in operational roles, and want to be part of delivering unforgettable experiences at Ascot Racecourse, we’d love to hear from you.

What You'll Do:

• Set up conference, event spaces and race day boxes in line with SOPs and event specifications
• Coordinate the movement, storage and return of furniture, equipment and hired kit
• Ensure all spaces are guest-ready, safe, tidy and presented to a high standard
• Support race day and non-race day events with effective logistical planning
• Work closely with Ascot’s IT team to ensure AV equipment is correctly set and tested
• Follow weekly function sheets to plan workloads and anticipate operational challenges
• Receive and manage deliveries related to events and hospitality operations
• Support and oversee casual back-of-house staff, ensuring standards are met
• Assist with equipment stocktakes and identify replacement or repair needs
• Promote health, safety and environmental best practice at all times
• Adapt quickly to changing client requirements, offering practical solutions

For a list of responsibilities please view the attached job description

What You Bring:

Essential:

• Experience in events, banqueting or hospitality operations
• Strong communication skills with a professional, customer-focused approach
• Ability to work independently and proactively in a busy environment
• Confidence liaising with clients and event organisers, including at senior level
• A strong eye for detail and commitment to quality
• Right to work in the UK without restriction

Desirable:

• Full, clean UK driving licence
• Experience working autonomously in an operational role
• Ability to prioritise and adapt in a fast-moving events setting

What we offer:

Working with Sodexo Live! is more than a job; it’s a chance tobe part of something greater.You’ll belong in a company and team that values you foryou;you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way.In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment
• Competitive compensation
• Full training and full protective uniform supplied.

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

About Sodexo Live!

At Sodexo Live!, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Click here to read more about what we do to promote an inclusive culture.

The rewards and Benfits guide is attached