Legal Secretary & Receptionist

Risdons Solicitors LLP; Wellington; On-site; GBP 20,000 - 30,000; Full time

Job summary

A law firm in Wellington is seeking a full-time Legal Secretary & Receptionist. The ideal candidate will have a legal background and experience in a similar role, proficient in Microsoft Office 365. Responsibilities include managing client communications, diary management, and office support. The firm offers a supportive working environment and various benefits including health plans and professional development.

Benefits

Company health cash plan

Enhanced annual leave

Social events and seasonal gifts

Ongoing professional development and training

Supportive working environment

Qualifications

• Previous experience in a similar role.
• Basic knowledge of Windows operating systems and Office 365.
• Ability to work independently and manage multiple tasks efficiently.

Responsibilities

• Conduct matters on behalf of clients professionally.
• Provide friendly service and protect against complaints.
• Manage diary and appointments for the office.
• Assist with postal duties and support colleagues.
• Comply with office policies and quality standards.

Skills

Strong communication skills

Time management

Interpersonal skills

Positive attitude

Service orientation

Tools

Microsoft Office 365

Windows Operating Systems

Job description

Legal Secretary & Receptionist

Job Description & Person Specification

Location: Wellington, Somerset
Job Type: Permanent - Full Time
Department: Family
Reports To: Family Solicitor & Office Manager

Overview

Risdons Solicitors are looking for a Legal Secretary & Receptionist to join the team in our Wellington Office. A friendly office with a team that has a number of years’ experience. The ideal candidate will have a legal background and be prepared to assist with reception tasks when required.

Responsibilities

• To conduct matters on behalf of clients in a professional manner.
• To provide a friendly, courteous, knowledgeable and professional service and to protect the firm against service complaints by ensuring service is of the highest quality.
• To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. Have the ability to use a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts.
• Be responsible for diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking. Creating, photocopying and printing of documents.
• To oversee diary management for the meeting rooms, maintain meeting rooms and provide assistance to other members of staff when in meetings when covering the reception area. Informing the appropriate staff member of appointment attendances at the office in good time.
• Meeting all deadlines within the specified timeframes and ensuring prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff member without delay.
• Assisting colleagues as own duties allow and in particular holiday and sickness cover, providing general support within the team/office/firm as required whilst adhering to the Equality and Diversity Policy of the firm.
• Handling all postal duties, including Royal Mail post, to include opening, dating, sorting and distribution, franking etc. Assisting colleagues with photocopying and printing of documents when covering the reception area.

Qualifications / Experience

• Previous experience within a similar role.
• Basic knowledge of Windows operating systems, Office 365.
• Ability to work independently and manage multiple tasks efficiently.

Soft Skills

• Strong communication and interpersonal skills.
• Ability to manage time effectively and prioritise tasks.
• A team player with a positive and service orientated attitude.
• Willingness to learn and adapt to new technologies.

Working Conditions

Office environment with occasional travel to other locations for support.

What we offer

• Company health cash plan
• Enhanced annual leave
• Social events and seasonal gifts
• Ongoing professional development and training
• Supportive and inclusive working environment

For more information about our current vacancies please contact us: