Knowledge Management Executive

Walkers; City of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading international law firm in London seeks a Legal Support Specialist to provide document support and conduct legal research. The role requires strong organizational skills, experience in legal environments, and proficiency in managing databases. This position allows for hybrid working, promoting a diverse and inclusive work culture, enabling professionals to thrive in their careers.

Qualifications

• Demonstrated experience as a Legal Secretary or similar.
• High technical ability with various systems and software.
• Excellent organizational and interpersonal skills.

Responsibilities

• Conduct legal research and document preparation.
• Maintain databases and apply appropriate metadata.
• Provide administrative support to Knowledge Lawyers.

Skills

Legal research

Good organizational skills

Communication skills

Problem-solving ability

Education

Legal education or experience as Legal Secretary/Paralegal

Tools

Document management systems

Spreadsheets

Job description

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview of role

Office: London (50% hybrid required)

To work as part of a global team delivering legal and professional support services to a high standard. The role will report directly to the Knowledge Lawyers in the Knowedge Management Department.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties, Responsibilities & Person Specification

• To be familiar with the types of resources for which KM is responsible including Document Drafter, 360, Intranet, the library, journals and on-line resources etc.
• To be familiar with the legal resources available to Walkers (both internal and subscribed) and to be able to conduct legal research in accordance with instructions from relevant lawyers or the KLs.
• To provide general document support, including preparation and application of house style in various document formats, document redactions and updating documents in accordance with instructions.
• Update documents including practice notes, guides and precedents for any practice area in accordance with instructions from relevant lawyers or the KLs.
• Maintain various databases with accurate and up-to-date information and apply appropriate metadata where relevant.
• To participate in special projects, and carry out any other duties commensurate with the purpose of the job as and when required.
• Administrative / secretarial services to KLs – including:
• assistance with document preparation;
• document conversions;
• maintenance of know-how and information libraries/databases;
• administration of legal site of intranet;
• extracting data and preparing spreadsheets;
• preparing OC and PKHC logs;
• general support for all KM material.
• Manage relevant databases such as the know-how manager.

Education, Skills & Experience

• Demonstrated experience as a Legal Secretary (or similar) or equivalent Paralegal and/or legal education.
• High technical ability – comfortable using a variety of systems and software packages and quick to learn new systems / software.
• Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements.
• Work independently using their own initiative and as a team member.
• Good organisational and interpersonal skills.
• Manage a varied workload and prioritise tasks and projects to meet work standards and personal performance targets.
• Communicate clearly and effectively, both verbally and in writing.
• Work in a flexible manner and respond to changing circumstances and emergency situations.
• Ability to solve practical problems.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.