Invoicing Administrator

Grundon Waste Management Ltd; Wallingford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading waste management company in England is looking for a dynamic invoicing team member to support operations. The role involves generating numerous invoices, handling customer inquiries, and maintaining accurate records. We're seeking candidates with GCSEs in English and Mathematics, and proficiency in Microsoft Office. The position offers a competitive salary, growth opportunities, and a supportive team culture. Join us to make a significant impact in waste management.

Benefits

Competitive salary

Opportunities for career growth

Inclusive team culture

Qualifications

• GCSEs in English Language and Mathematics at Grade C or above (or equivalent).
• Strong knowledge of Microsoft Office packages.
• Minimum of one year’s experience in a similar role or administrative environment.
• Able to work effectively to tight deadlines.
• Comfortable working under pressure and able to prioritize tasks.
• Methodical and organized approach to work with strong attention to detail.

Responsibilities

• Act as a key contact for internal and external inquiries.
• Maintain accurate customer and account records.
• Verify and reconcile data against depot reports.
• Process manual invoices and credit notes as per procedures.
• Produce and distribute reports for depots and sales teams.
• Support the team with general administrative duties.

Skills

GCSEs in English Language and Mathematics

Strong knowledge of Microsoft Office

Experience in an administrative role

Ability to work under pressure

Attention to detail

Education

GCSEs at Grade C or above

Job description

Hours:9.00 to 17.00 Monday - Friday
Type of role: Permenant
Salary: Competitive

Are you looking for an exciting opportunity where your skills will shine and your ideas will shape the future?

At Grundon, we are on the lookout for a dynamic, passionate, and driven individual to join our Invoicing team based in Benson.

This is more than just a job ,it’s an opportunity to join a company that is here to show the world that there is more to waste than it seems. Here your contributions will make a real difference as we work towards our shared vision to unlock the potential of waste whilst we are dedicated to leaving a better planet for future generations.

Reporting into the Invoicing Team Leader you will play a key role in supporting the department’s objectives by generating approximately 19,500 invoices each month and helping to deliver a consistent, accurate, and professional service to internal and external customers.

What will you do

• Act as a key point of contact for internal and external enquiries, responding to emails, post, and documentation requests in a timely and professional manner.
• Maintain accurate customer and account records, including updating customer details on Enwis and ensuring all account activity is correctly recorded.
• Verify and reconcile data against depot reports, working collaboratively with depots to resolve discrepancies and account for missing information.
• Process manual invoices and credit notes in line with company procedures, departmental KPIs, and quality standards.
• Produce and distribute reports for depots and sales teams as requested, while monitoring and managing the invoicing inbox
• Support the team through general administrative duties, active participation in team meetings and contributing to continuous improvement initiatives that enhance efficiency and teamwork.

Why you will like working here

• A supportive, inclusive, and fun team culture.
• Designed to empower you to work where and how you thrive, balancing productivity with lifestyle.
• Opportunities for career growth and development.
• Competitive salary and great benefits.
• A company that values your voice and ideas.

About You

• GCSEs in English Language and Mathematics at Grade C or above (or equivalent qualifications).
• Strong knowledge within Microsoft Office packages.
• A minimum of one year’s experience in a similar role or within an administrative environment.
• Able to work effectively to tight deadlines, both independently and as part of a team.
• Comfortable working under pressure and able to prioritise competing demands.
• Demonstrates a methodical, well‑organised approach to work with strong attention to detail.
• Able to demonstrate behaviours aligned with the organisation’s workplace values.

About Grundon?

Grundon is the UK’s largest family‑owned supplier of integrated waste management and environmental services. Founded in 1929, we have developed a distinctive approach that has helped us to maintain a leading position within the waste industry. This approach is underpinned by our commitment to quality of service, innovation and technical progress, together with a genuine and demonstrable concern for the environment.

Why Grundon?

At Grundon, we are dedicated to providing diversity, equality, and inclusion. We believe great ideas come from everywhere, and we’re committed to creating a workplace where everyone feels valued, heard, and empowered to thrive.

If you're ready to take the next step in your career within the dynamic world of waste management and environmental services, this is your opportunity to join one of the industry’s most respected names.