Headquarters-based - Glasgow

Matthew Algie & Company Ltd; Glasgow; On-site; GBP 50,000 - 55,000; Full time

Job summary

A leading coffee industry organization is seeking a Procurement Manager to oversee procurement strategies for the UK & Ireland. This role involves leading a team of Buyers and managing supplier relationships. You will develop procurement processes to ensure compliance, negotiate contracts, and actively seek cost-saving opportunities. The ideal candidate has a solid background in procurement, strong negotiation skills, and experience in team management. A competitive salary of £50-£55,000 plus bonuses is offered.

Benefits

28 days annual leave plus bank holidays

Medical cash-back programme

Pension

Life assurance

Staff discounts

Qualifications

• Experience in managing supplier relationships.
• Ability to develop procurement strategies.
• Strong negotiation skills to achieve cost reductions.

Responsibilities

• Lead and manage a team of Buyers.
• Develop and deliver Procurement strategy.
• Ensure audit compliance within procurement processes.
• Negotiate contracts and manage supplier performance.

Skills

Negotiation skills

Team management

Analytical thinking

Supplier relationship management

Education

Experience in a Procurement environment

Job description

Procurement Manager (UK & Ireland) - Glasgow

About us: At Matthew Algie, you’ll work with some of the most talented individuals in the coffee industry. You’ll work for an organisation that leads the way in the name of sustainability, gives back to the community and invests in its people. Ethics, passion, integrity and collaboration are at the core of everything we do, from new product innovation for our customers, to projects with our coffee farmers. We believe our continued success is due to great people. Do you want to join our team of top talent in an exciting and industry-leading organisation? Read on!

Position: Procurement Manager (UK & Ireland) - Glasgow
Location: Head Office, Glasgow
Job Type: Full time, 39.5 hours per week – permanent
Hours: Monday to Friday
Salary: £50-£55,000 p.a. plus annual management bonus
Benefits: 28 days annual leave plus 4 bank holidays, increasing with service, medical cash‑back programme, pension, life assurance, perks, staff discounts and more!

Purpose of Role: The Procurement Manager leads and manages a team of Buyers. The Procurement Manager interacts with suppliers at all levels across the Group’s worldwide supply base and collaborates with managers and colleagues in other departments. The role holder influences suppliers and colleagues to deliver projects within agreed timeframes and meet critical delivery dates for all products. The Procurement Manager has authority over financial spend within agreed parameters and is responsible for making department decisions during coverage periods and on projects where they are the purchasing lead. The Procurement Manager ensures that the strategy aligns with business needs and follows the guidelines set out by internal auditors.

Key Responsibilities

• Development and delivery of Procurement strategy
• Management of internal processes to ensure audit compliance
• Team Development – creating plans and developing individuals
• Reviewing the performance of suppliers and the procurement process
• Generation and provision of management information, and reporting
• Maintaining a positive stock position on all current lines – actively supporting and being involved in expediting outstanding orders and monitoring supplier performance against service levels. Reviewing consumption figures and placing orders for replacement stock with agreed timescales
• Relationship management: maintaining appropriate relationships with suppliers, clients and internal stakeholders and customers
• Contract negotiation and award
• Managing the procurement function for Matthew Algie and Espresso Warehouse
• Development of department policy and procedure
• Implementation and development of new systems
• New Product development – work closely with the Marketing and Sales departments to assist in the development of the food categories
• Managing and monitoring all non‑stock suppliers, including contract creation
• Cost Management – actively looking for ways to bring down product and services costs at all opportunities
• General department administration daily tasks – checking delivery notes and discrepancies, updating order records, maintaining price database and filing (organising record systems and ensuring that all data is kept up to date)
• Company Utilities – monitoring contracts and annual spend
• Organising, leading, and managing project work from a Procurement perspective

Detail

Managing the Procurement Function

• Enhance the efficiency and effectiveness of the company by introducing innovative approaches to the procurement process
• Ensure that the best professional procurement and contracting practices are followed
• Proactively deliver the commercial/procurement needs of the business; managing risk/value areas of spend
• Maximise revenue potential by identifying the key drivers behind change in the supply chain
• Deliver continuous enhancement across the whole supply chain and profit from small percentage savings
• Manage supply chain efficiencies both upstream and downstream and increase profit margins
• Exploit market and forecast information and accurately maintain cost management
• Negotiate the best costs
• Observe quality of purchased materials
• Accept and scrutinise vendor bids or proposals
• Plan vendor meetings well in advance to optimise potential savings by using buying strategies
• Select sources based upon analysis
• Arrange vendor contracts
• Review the performance of suppliers and the procurement process

Management Information and Reporting

• Generation, maintenance and provision of management information
• Improve service efficiency, measurable by KPIs set in Service Level Agreements
• Ensure that reports are produced accurately and to specification
• Identify useful, relevant management information reports and oversee their creation, supervising the maintenance of databases and spreadsheets where applicable, ensuring data quality and integrity

Department Policy and Procedure

• Taking ownership for governmental and industry reporting on waste, usage, etc.
• All invoices and credits must be properly authorised and processed with minimum delay or reverted to originator if incorrect
• Any documentation issued to customers and/or vendors must be clear, unambiguous and concise
• All staff must be issued with correct up‑to‑date documentation and procedures relating to Purchasing, controlled through document control, and all quality control procedures must be strictly adhered to
• All complaints must be logged via the Complaints procedure and corrective/preventative action taken and reported back to customer if required
• Annually review and check on all current procedures pertaining to the Procurement department

Experience

To be considered for this position, you will have experience in a Procurement environment in a similar role.