Executive Personal Assistant London/Ibiza Design Studio Permanent contract London, GB Ibiza, ES[...]

Dweet LTD.; City of London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A dynamic design studio in East London is seeking an experienced Personal Assistant to support the Director. This hybrid role includes managing diaries, travel, and household administration. Ideal candidates will be proactive, detail-oriented, and possess strong communication skills. The role also involves personal finance management and organizational tasks, offering flexible working hours (approx. 22 hours/week).

Qualifications

• Proven PA or admin experience, comfortable with a creative client.
• Strong planning and problem-solving skills.
• Methodical and detail-focused with clear communication.

Responsibilities

• Manage diary and travel for the Director.
• Handle household administration and payments.
• Liaise with housecare and childcare services.

Skills

Exceptional communication skills

Proactive

Organised

Financial awareness

Multitasking

Job description

Role description

An experienced and highly organised PA with exceptional communication skills and a natural command of systems and operations. This role supports the Director of a design studio through a hybrid, flexible working model, including time within our East London studio. Responsibilities include diary and travel management, household administration, payments, purchases, scheduling for the Director and family, and financial management. The ideal candidate is proactive, communicative, self-motivated, adaptable, with strong financial awareness and a refined ability to manage multiple priorities with clarity and composure. Spanish is a plus.

Approx. 22 hours a week

Role requirements

Experience & industry insight

Proven PA or admin experience, comfortable supporting a creative client who has an ever-changing schedule, personally and professionally.

Initiative, organised and priority-driven

Takes initiative, resourceful and proactive, with strong planning and problem-solving skills.

Accurate & communicative

Methodical and detail-focused, with clear, simple written and verbal communication. Takes pride in delivering work to a high standard.

Finance & operations awareness

Experience with a personal accounting, legal and finance administration. Handles sensitive information with discretion and integrity.

Calm & capable multitasker

Thrives in a busy environment, managing multiple priorities with focus, adaptability, and a positive attitude.

Scope of work

General responsibilities

• Book personal appointments for the director and family
• Dairy & Schedule management
• Manage email communication on queries for household management, i.e., school, lawyers,
• accountants, etc.
• Create systems for general processes as well as adapt to current ones.

Household management

• Liaise with housecare & childcare
• Car maintenance organisation
• Adhoc request & scheduling

Personal finance management

• Salary & tax payments
• Personal budget
• Payment management
• Receipt recording

Personal shopping

• Children's clothes, toys and gifts
• Collection and returns
• Track shipments
• Manage Vinted

Travel organisation

• Organise for personal, business, children and family
• Check in flights and collate boarding passes
• Be on-call to make any travel changes and cancellations
• Create itineraries when required

Manage renewals:

• Subscriptions (Household, entertainment)
• Insurance (car, club memberships, health, home)
• Children's needs, i.e., school fees
• Documentation, i.e, Passports