Executive Assistant (EA)

Hames Sharley; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A private equity real estate firm is looking for an Executive Assistant to support their CFO and Board in London. The role requires a minimum of 5 years experience in a similar capacity, exceptional organisational skills, and proficiency in Microsoft Office Suite. Responsibilities include managing complex schedules, facilitating meetings, and handling confidential correspondence. This is a full-time position requiring on-site work in a fast-paced environment.

Qualifications

• 5+ years as an executive assistant supporting C-level executives.
• Proficient in managing complex schedules and travel itineraries.
• Strong communication skills to interact with senior stakeholders.

Responsibilities

• Provide executive support to the CFO and Board.
• Manage complex priorities in a fast-paced environment.
• Facilitate meetings and manage correspondence.

Skills

Time-management

Communication

Organisational skills

Microsoft Office Suite proficiency

Diplomatic finesse

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Conquest is a private equity real estate firm with holdings in both Sydney, Australia and London, UK.

With 21 years of experience delivering institutional real estate across three core sectors—Residential, Retail and Hotels—the firm is strategically positioned to capitalise on opportunities in both markets.

Having grown to $1.8B in AUM by operating through its balance sheet over the past two decades, Conquest is now collaborating with institutional capital to unlock opportunities within its core markets.

We are seeking an organised, proactive and capable Executive Assistant (EA) to support our CFO/Board – 100% on-site in the office.

Key Responsibilities

• Deliver sophisticated executive and administrative support, navigating complex priorities in a fast‑paced setting to enable strategic focus for the CFO and C‑Suite leaders.
• Exhibit advanced time‑management capabilities, thriving under deadline pressures while adeptly juggling multiple high‑priority initiatives.
• Demonstrate exceptional administrative and organisational prowess, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to streamline workflows and enhance productivity.
• Foster superior communication and stakeholder engagement skills, building and maintaining relationships with senior executives, board members, investors, and external partners.
• Provide proactive diary management, optimising schedules to align with business objectives and executive availability.
• Arrange intricate domestic and international travel itineraries, including accommodations, visas, and contingency planning to ensure uninterrupted executive mobility.
• Undertake ad‑hoc strategic tasks as directed by the CFO or C‑Suite team, adapting swiftly to evolving demands.
• Serve as the primary liaison for internal and external stakeholders, projecting a polished, professional interface that reflects organisational excellence.
• Accurately capture meeting minutes, disseminate key insights, and track action items to drive accountability and timely deliverables.
• Oversee the progression of ongoing initiatives, ensuring alignment with strategic goals and resolution of dependencies.
• Efficiently manage information requests from diverse stakeholders, providing a responsive and authoritative first point of contact.
• Dynamically handle fluid calendars by negotiating appointments, resolving conflicts, and assembling comprehensive supporting materials.
• Facilitate impactful meetings through agenda development, confidential minute‑taking, distribution, and rigorous follow‑up on action items.
• Draft and refine executive correspondence, briefing materials, reports, and presentations with precision and insight.
• Conduct targeted research, synthesise findings, and deliver actionable intelligence to inform executive strategies.
• Evaluate, prioritise, and respond to incoming correspondence, monitoring follow‑through to mitigate risks and capitalise on opportunities.
• Compile and analyse data for administrative and financial reporting, supporting informed decision‑making at the executive level.
• Collaborate across teams to achieve collective objectives, contributing expertise and initiative as needed.
• Safeguard sensitive information with unwavering confidentiality, adhering to ethical and legal standards essential for C‑Suite operations.

Essential Qualifications and Attributes

• At least 5 years of progressive experience in a senior executive assistant role, ideally supporting C‑level finance or leadership functions.
• Proven track record of delivering results within stringent timelines while handling confidential and proprietary information with integrity.
• Impeccable personal presentation окончанияк professionalism and aligns with the organisation's core values and executive ethos.
• Superior digital literacy, with expert‑level skills in Microsoft Word, Excel, and Outlook, enabling data manipulation, financial modelling support, and seamless collaboration.
• Self‑motivated and resilient, with a proactive mindset, reliability, and diplomatic finesse in high‑pressure scenarios.
• Articulate verbal communication abilities, adept at conveying directives and fostering consensus among senior internal and external stakeholders.
• Highly refined organisational acumen, ensuring meticulous coordination of complex priorities.
• Bluetooth adapter and flexible, capable of pivoting to accommodate shifting workloads and strategic imperatives.
• Keen attention to detail, minimising errors in critical executive deliverables.
• Autonomous in execution, yet collaborative in approach, recognising the value of team alignment for optimal outcomes.
• Exemplary written communication skills, crafting clear, concise, and persuasive content for executive audiences.
• Unwavering loyalty and commitment to confidentiality, essential for trusted C‑Suite advisory support.

Only shortlisted candidates will be contacted.