Executive Assistant

PA2 Assist; Remote; GBP 35,000 - 50,000; Full time

Job summary

A leading administrative support firm in the United Kingdom is seeking an Executive Assistant to manage high-volume calendar tasks and interface with high-profile professionals. The ideal candidate will have over 4 years of experience supporting C-level executives and demonstrate excellent problem-solving and organizational skills. Proficiency in Microsoft Office Suite is essential, particularly Excel. This role offers a dynamic working environment with opportunities for professional growth.

Qualifications

• 4+ years of experience supporting C-level executives.
• Experience in a fast-paced environment.
• Flexible and resilient with eagerness to learn.

Responsibilities

• Provide high-volume calendar management for meetings.
• Interface with high-profile professionals on behalf of the executive team.
• Manage business travel logistics and expense reports.

Skills

Calendar management

Excellent problem solving

Critical thinking

Excellent written and verbal skills

Tech-savvy

Education

Bachelor’s degree preferred but not required

Tools

Microsoft Office Suite

Excel

Job description

Overview

We are seeking a talented individual to serve as an Executive Assistant. This position will focus primarily on calendar management. The role is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special assignments with excellent problem solving and critical thinking skills.

Responsibilities

• Provide high-volume calendar management of internal and external meetings
• Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
• Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Both individually and on a team, assist with special project assignments
• Assist with ad-hoc job-related and personal requests as needed

Ideal profile and characteristics

• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Education and Experience

• 4+ years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry)
• Experience in a fast-paced, dynamic environment
• Bachelor’s degree preferred but not required

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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