Executive Assistant

AmTrust International; Cheltenham; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A leading financial services company in Cheltenham is seeking an Executive Assistant to provide high-impact, proactive support to the senior management team. This role involves managing complex diaries, coordinating governance activities, and handling travel logistics. Candidates should have over 1 year of experience supporting C-suite in a fast-paced setting, with advanced skills in MS Office and excellent communication abilities. Competitive salary range of £30k-£35k offered.

Qualifications

• 1+ years' experience as an EA supporting C-suite in a fast-paced environment.
• Proven mastery of complex diary and international travel.
• Excellent organisation and ability to anticipate needs.

Responsibilities

• Manage SMT diary, inbox, briefings, and gate-keeping.
• Coordinate governance calendar, board packs, and minutes.
• Own travel logistics and leadership event planning.

Skills

Executive Support & Prioritisation

Superb written and verbal communication

Advanced MS 365 skills

Strong judgement

Excellent organisation and attention to detail

Education

Degree or EA/Business Administration qualification

Tools

MS Outlook

MS PowerPoint

MS Excel

MS Teams

MS SharePoint

Concur

Job description

Purpose of the Role

Provide high‑impact, proactive executive support that leads the administrative support to the senior management team and improves the speed and quality of decision‑making across the business.

Executive Assistant

Location: Cheltenham  Contract: Permanent  Salary: £30k–£35k

Key Responsibilities

• Executive Support & Prioritisation – Manage SMT diary, inbox, briefings, and gate‑keeping.
• Senior Management, Board & Governance – Coordinate governance calendar, board packs, and minutes.
• Meetings, Travel & Events – Own travel logistics and leadership event planning.
• Stakeholder & Communications – Act as first point of contact for partners and draft executive‑ready communications.
• Operations & Special Projects – Support SMT members, budget tracking, and process improvements.
• Information Management & Tooling – Maintain organised archives and dashboards.

Skills & Experience Required

• 1+ years’ experience as an EA supporting C‑suite in a fast‑paced environment (scale‑up, financial services, consulting or similar).
• Superb written and verbal communication; able to draft concise, executive‑ready materials.
• Advanced MS 365 (Outlook, PowerPoint, Excel, Teams, SharePoint) skills.
• Strong judgement, confidentiality, and stakeholder management at senior levels.
• Proven mastery of complex diary, international travel, and board meeting cycles.
• Excellent organisation, attention to detail, and ability to anticipate needs.

Desirable

• Experience in insurance/financial/legal services or a regulated environment.
• Familiarity with board processes/secretarial requirements, and expense tools (Concur).
• Project coordination/PMO experience; basic financial literacy (budgets, variance).
• Degree or EA/Business Administration qualification; PRINCE2/Agile awareness helpful.

Additional Consideration

Candidates with a Legal background or strong PA experience are highly encouraged to apply, as these skills align well with the governance, confidentiality, and organisational aspects of the role.

Behaviours & Competencies

Strategic thinking – Bias for action – Discretion & integrity – Adaptability and flexibility – Relationship building – Professionalism and poise.