Senior Office Administrator

PYVITAL Ltd; Crawley; On-site; GBP 60,000 - GBP 80,000; Full time

Job summary

A well-established construction and contractor business is seeking a Senior Office Administrator to ensure smooth office operations and support various teams. This role requires strong organizational skills, attention to detail, and proficiency in tools like Excel and QuickBooks. The position offers autonomy and a supportive work environment, with opportunities for growth. If you are proactive and reliable, this could be the right fit for you.

Benefits

Competitive salary package

Supportive work environment

Opportunity to grow with the business

Qualifications

• Proven experience in a senior administrative or office support role.
• Strong IT skills with proficiency in Excel, Word, QuickBooks, Adobe, and Canva.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage day-to-day office administration and operational support.
• Complete basic bookkeeping tasks and data entry using QuickBooks.
• Coordinate travel arrangements and manage documentation.

Skills

Organisational skills

Attention to detail

Time management

Excel

Word

QuickBooks

Adobe

Canva

Education

HR-related qualification

Tools

Excel

QuickBooks

Adobe

Canva

Job description

• Commercial Management, Human Resources (HR), Office & Business Support, Operations
• Competitive, dependent on experience

About the job

Job Title: Senior Office Administrator
Location: Office-Based
Contract Type: Full-time, Permanent
Salary: Competitive, dependent on experience

About the Role

We’re recruiting for a Senior Office Administrator to join a well-established construction and contractor business. This is a key support role within the organisation, responsible for ensuring the smooth day-to-day running of office operations while providing wider support across sales, operations, and leadership teams.

This position would suit a highly organised and proactive individual who takes ownership of their responsibilities and is confident managing a varied workload. Acting as the central point of contact within the office, you’ll play a vital role in keeping processes running efficiently and supporting business growth.

Key Responsibilities

Office Administration & Operations

• Manage day-to-day office administration and operational support.
• Process orders and maintain accurate records and documentation.
• Coordinate travel arrangements including flights, hotels, and train bookings.
• Take minutes during meetings and ensure actions are followed up.
• Provide general administrative support across the business as required.

Finance & Systems Support

• Complete basic bookkeeping tasks and data entry using QuickBooks.
• Maintain accurate records, trackers, and reports.
• Support the business with effective document control and data management.

Sales & Business Support

• Support sales meetings through preparation, administration, and follow-up.
• Assist with data mining and research to support lead generation activity.
• Prepare reports, presentations, and sales documentation as required.

Documentation & Design Support

• Create and maintain spreadsheets using Excel.
• Produce professional documents using Word.
• Support marketing and internal materials using Adobe and Canva.

Candidate Profile

• Proven experience in a senior administrative, office support, or operations role.
• Highly organised with excellent attention to detail and time management skills.
• Strong IT skills, particularly Excel, Word, QuickBooks, Adobe, and Canva.
• Proactive, reliable, and comfortable taking ownership of responsibilities.
• Confident supporting sales activity and working across multiple teams.
• Able to manage multiple priorities in a fast-paced environment.
• Previous experience within construction or a contractor environment is highly desirable.
• Some understanding of HR processes or an HR-related qualification would be advantageous.

What Our Client Offers

• Competitive salary package.
• Varied and hands-on role with autonomy and responsibility.
• Supportive and collaborative working environment.
• Opportunity to grow with the business and develop the role over time.

How to Apply

If you’re an experienced Senior Office Administrator looking for a varied and responsible role within a construction-focused business, we’d love to hear from you.

Interested?

If you’re ready for change, eager for growth, or inspired by this role, then tap ‘Apply Now’.