Executive Assistant

PA 2 Assist Ltd.; Wolverhampton; Hybrid; GBP 25,000 - GBP 35,000; Full time

Job summary

A dedicated virtual assistant service is seeking an experienced Executive Assistant to provide support to executives. Responsibilities include managing emails, scheduling appointments, and maintaining effective communication with clients. Ideal candidates will have prior experience, excellent English skills, and be comfortable making professional calls. This role is crucial for ensuring seamless operations and communication, requiring strong organizational and judgment skills.

Qualifications

• Prior experience as an Executive Assistant or senior administrative professional.
• Comfortable making professional phone calls on behalf of an executive.
• Experience in managing calendars and appointments.

Responsibilities

• Monitor and respond to emails and LinkedIn messages.
• Manage scheduling and confirm all appointments.
• Call business partners and set appointments.

Skills

Excellent written and spoken English

Highly organized

Proactive

Strong judgment

Confident using CRMs

Education

Prior experience as an Executive Assistant

Tools

GoHighLevel

Gmail

LinkedIn

Google Calendar

Zoom

Job description

JOB DETAILS

Key ResponsibilitiesEmail & LinkedIn Management

• Monitor and respond to emails viaGoHighLevelandGmail (when appropriate)
• Monitor and respond toLinkedIn messages
• Use approved templates while applying professional judgment
• Keep conversations moving forward with a clearCTA to a meeting
• Flag priority emails, leads, and partnership opportunities

Calendar & Appointment Management (Critical)

• Manage scheduling throughGoHighLevel calendar
• Confirm all appointments(email, text, or call as needed)
• Send reminders and handle rescheduling
• Monitor calendar daily for conflicts or gaps
• Track no-shows and ensure proper follow-up
• Ensure no missed, double-booked, or unconfirmed meetings

Calls & Appointment Setting

• Call business partners, clients, and leads as needed
• Set and confirm appointments directly in GoHighLevel
• Follow up when email or LinkedIn outreach is not sufficient
• Leave professional voicemails and document outcomes

Travel & Coverage Support

When the executive is traveling:

• Closely monitor inboxes and LinkedIn
• Confirm and re-confirm appointments
• Handle scheduling changes and communications
• Act as the primary point of contact
• Ensure nothing falls through the cracks

GoHighLevel Management

• Manage the Conversations inbox
• Update pipelines and contact stages
• Add notes after meaningful interactions
• Track follow-ups and confirmations
• Maintain GoHighLevel as thesingle source of truth

Tools You Will Use

• GoHighLevel (required)
• Gmail
• LinkedIn
• Google Calendar
• Zoom
• Basic CRM tracking

Ideal Candidate

• Prior experience as an Executive Assistant or senior administrative professional
• Excellent written and spoken English
• Comfortable making professional phone calls on behalf of an executive
• Highly organized, proactive, and discreet
• Strong judgment and prioritization skills
• Confident using CRMs and scheduling tools

Bonus (not required):

• Experience supporting entrepreneurs, speakers, or health professionals
• Event or travel coordination experience

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration