Central Timetabling Officer

Arden University Ltd; Coventry; Hybrid; GBP 27,000 - GBP 29,000; Full time

Job summary

A leading UK university is seeking a Central Timetabling Officer on a 12-month FTC for maternity cover. The role requires implementation of a new digital timetabling system, maintenance of academic schedules, and support for staff and students. Essential skills include GCSEs or related experience, diary management, strong IT capabilities particularly with MS Excel, and excellent communication skills. Join a passionate team that values accessibility in education and be part of an exciting growth phase.

Benefits

30 days holiday + bank holidays

Generous pension plan

Healthcare plan option

Access to Perkbox benefits

Free study for family and friends

Golden Ticket for free education

Qualifications

• GCSEs or equivalent qualifications or relevant work experience.
• Confident in managing diaries and coordinating meetings.
• Experience supporting senior leadership is essential.
• Strong IT skills, especially in databases and MS Excel.
• Excellent communication, organisation, and attention to detail.

Responsibilities

• Implement new digital timetabling system.
• Maintain and update timetables, resolving conflicts.
• Support staff and students with academic schedules.

Skills

GCSEs or equivalent qualifications

Managing diaries

Experience supporting senior leadership

Strong IT skills

Excellent communication

Tools

MS Excel

Job description

Salary: £27,000 - £29,000 per annum

Employment type: 12 month FTC (Maternity Cover)

Hours per week: 37

Reporting into: Central Timetabling Team Leader

Department: Academic Resources

Click here to read the full job description and view our excellent benefits here

This role operates on a hybrid working arrangement that will require regular travel into our Coventry Head Office when required.

Travel each week could fluctuate in line with business requirements.

Our working model arrangements are a non-contractual benefit so please note that an Arden work location is added to our employment contracts.

About Arden University

We are an aspirational and multi-award-winning university, delivering rapid growth with ambitious plans to disrupt the HE sector through our passion for innovation and digital education. Our vision is to become the first-choice university for career-focused lifelong learners worldwide, ensuring that everyone, everywhere can access higher education.

There has never been a more exciting time to join Arden University, as we expand into new disciplines, forge worldwide partnerships, and expand our locations.

About our Department

Our Central Timetabling Team ensure that all teaching activity (across all Faculties and all Arden locations) is appropriately scheduled and effectively uses all resources involved in the delivery of teaching, providing a valuable service to both internal stakeholders and students.

About the Opportunity

We are currently looking for a Central Timetabling Officer (FTC) to join us as we implement new systems. You will play a key role in implementing our new digital timetabling system and ensuring the smooth running of academic schedules. Working closely with Academic, Commercial, and Campus teams, you will maintain and update timetables, resolve conflicts, and support staff and students. This role requires independent working, cross-team collaboration, and a commitment to maintaining a structured, efficient, and student-focused academic calendar.

About You

To be successful in this role you will need

Essential:

• GCSEs or equivalent qualifications or relevant work experience
• Confident in managing diaries, coordinating meetings, and handling sensitive information with professionalism.
• Experience supporting senior leadership
• Strong IT skills, especially in databases and MS Excel
• Excellent communication, organisation, and attention to detail

Desirable:

• Experience in Higher or Further Education
• Knowledge of timetabling systems
• Project management and technology implementation skills

Why Arden

At Arden, you will become a part of a passionate and dedicated team who are committed to removing unnecessary barriers to learning and making education more accessible. Our people work hard to ensure our students journeys are the best they can possibly be, as such we want to reward our people with fantastic benefits. Employees benefit from:

• 30 days holiday + bank holidays on-top, and even a Christmas closure!
• A generous Aviva pension plan, company contributions starting from 7%
• SimplyHealth plan option
• Access to Perkbox benefits
• Study any Arden course for free, with a discount for all family and friends
• Plus, other excellent benefits
• Our ‘Golden Ticket’ which allows you to gift anyone in your life a free Arden education

Our Values

Stand out, Progressive, Accessible, Resourceful, Kindness, reflect who we are as an institution, a team and as individuals. If they also reflect you and you are excited by the chance to be the driving, creative force within a growing business, we want to hear from you.

There has never been a more exciting time to join Arden University, as we expand into new disciplines and locations.

Closing Date

Wednesday 18 February

We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible.

If you are a current Arden student or have an upcoming course with us, you are not eligible to apply for Student Experience roles due to a conflict of interest related to system access.

Equity, Diversity & Inclusion

Arden University is proud to be a Disability Confident Employer. This means that if you have a disability, as defined by the Disability Equality Act 2010, you may be guaranteed an interview if you meet the essential criteria for the role.

If you wish to be considered under this scheme, you can indicate via the application form below. By doing so, you are also consenting for this information to be shared with the hiring team. For more details on what qualifies as a disability under the Disability Equality Act 2010, please refer to the guidance here.

As an Equal Opportunity Employer we celebrate diversity and are committed to creating a diverse and inclusive workplace. Therefore, we make sure that our recruitment and selection processes never discriminate based upon people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances, and actively welcome applications from all groups.

Sponsorship statement

Please be aware that some roles may not meet the points requirement for a sponsored Skilled Worker visa under the points-based immigration system. However, we welcome applications from candidates who do not currently have the right to work in the UK but may be eligible for a visa through an alternative route.