Workplace Experience Coordinator

Alphasights; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A global company in London is seeking a passionate Workplace Experience Coordinator to ensure a seamless workplace environment. The role involves managing front of house operations, planning events, and overseeing office supplies. Ideal candidates should be detail-oriented and possess strong communication skills. This is an excellent opportunity for proactive individuals looking to thrive in a fast-paced setting. Join our dynamic team and contribute to a vibrant workplace culture.

Qualifications

• 0–1 years of experience in office management or similar roles.
• Fluency in English is essential.
• Experience with event planning and facilities coordination preferred.

Responsibilities

• Manage front of house and reception operational duties.
• Plan and execute internal and external events.
• Oversee office operations and inventory of supplies.
• Maintain a tidy and welcoming office environment.

Skills

Detail-oriented problem-solving

Interpersonal skills

Strong communication

Ability to manage multiple priorities

Job description

The options provided in this section allow you to customise your consent preferences for any tracking technology used for the purposes described below. To learn more about how these trackers help us and how they work, refer to the . Please be aware that denying consent for a particular purpose may make related features unavailable.Always ActiveThese trackers are used for activities that are strictly necessary to operate or deliver the service you requested from us and, therefore, do not require you to consent.These trackers help us to deliver personalised ads or marketing content to you, and to measure their performance.# Workplace Experience, Coordinator – LondonLondon**The Role****Job Title:** Workplace Experience Coordinator **Start Date:**ASAPAlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing office in central London. A successful candidate will embrace a ‘whatever-it-takes’ mantra to roll up their sleeves and achieve team goals.If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights in central London. Apply now and contribute to our dynamic and growing team.Responsibilities**Front of House & Stakeholder Engagement*** Front of House and reception desk operational duties during core business hours.* Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.* Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.* Build and maintain strong working relationships across the organisation and with external partners, ensuring clear communication and a hospitality-first approach.**Event Management & Coordination*** Take full ownership of internal and external event planning, from concept through to execution, including office-wide celebrations, team socials, and our flagship annual events (Summer Firm Day and holiday parties such as Oktoberfest and Christmas).* Manage end-to-end logistics: venue and supplier coordination, catering arrangements, set-up and take-down, on-the-day support, and post-event wrap-up.* Arrange catering for meetings, events, and daily in-office needs, ensuring high standards of food and beverage presentation and service.* Reconfigure office furniture and spaces for internal office events and meetings as required.**Facilities & Office Operations*** Conduct regular facility walk throughs, identifying deficiencies in furniture, equipment, or appliances to maintain a high-functioning and visually appealing workspace.* Oversee third-party contractors for F&B, cleaning and maintenance, ensuring service levels meet expectations and proactively log and track jobs.* Maintain a tidy, organised, and welcoming office environment, reflecting the company’s culture and standards.**Supplies & Procurement*** Procure and manage inventory of office and kitchen supplies, maintaining accurate par levels while being cost-conscious.* Handle ordering, payments, and receipt of goods, ensuring timely availability of all necessary items.* Oversee coffee machine maintenance and general kitchen upkeep to support a well-stocked and smoothly run office.What We’re Looking For* 0–1 years of experience in office management, administration, hospitality, events, or facilities coordination.* A proactive, detail-oriented problem-solver who thrives in fast-paced environments and takes initiative.* Strong interpersonal and communication skills, confident in dealing with a wide range of stakeholders and creating positive, professional workplace experiences.* Demonstrated ability to juggle multiple priorities, work under pressure, and adapt to changing needs.* Comfortable with ambiguity and capable of independently managing timelines and responsibilities.* Strong written and verbal communication.* Fluency in English is essential.AlphaSights is an equal-opportunity employer.#LI-PS1This field is required.This field is required.This field is required.This field is required.