Administrative Assistant – Finance Office & Human Resources

Diocese of Winona-Rochester; Rochester; On-site; GBP 24,000 - GBP 30,000; Full time

Job summary

A religious institution is seeking a dependable Administrative Assistant to support its Finance Office and Human Resources Department. The role involves providing confidential assistance to the CFO and HR Director, managing communications, coordinating meetings, and maintaining organized document systems. Ideal candidates will possess strong organizational skills, proficiency in Microsoft 365, and the ability to handle multiple tasks efficiently. This position is a full-time opportunity based in Rochester, England.

Qualifications

• Ability to work efficiently in a deadline-driven environment.
• Minimum of two years of clerical or administrative experience.
• Experience in finance, accounting, or human resources preferred.

Responsibilities

• Provide administrative support to the CFO/CAO and Director of Human Resources.
• Coordinate board meetings, including preparation, minute-taking, and meeting logistics.
• Maintain calendars for the CFO/CAO and HR Director.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Proficiency with Microsoft 365

Multi-tasking

Confidentiality

Education

High school diploma or GED

Associate or bachelor’s degree (preferred)

Tools

Microsoft 365

Job description

Diocese of Winona–Rochester – Administrative Assistant (Finance & Human Resources)

Location: Chancery / Pastoral Center, Winona. Schedule: Full‑Time, Monday–Friday 8:00 a.m. – 4:30 p.m. FLSA Status: Non‑Exempt. Reports to: Chief Finance Officer / Chief Finance & Administrative Officer.

Position Summary

The Diocese of Winona–Rochester seeks a dependable and detail‑oriented Administrative Assistant to support the Finance Office and Human Resources Department. The role provides confidential assistance to the CFO/CAO and Director of Human Resources, contributing to the effective day‑to‑day operations at the Diocese Chancery location.

Essential Duties and Responsibilities

• Provide administrative support to the CFO/CAO and Director of Human Resources.
• Prepare correspondence, transcribe letters, photocopy, file documents, and manage telephone communications.
• Coordinate board meetings, including preparation, minute‑taking, and meeting logistics.
• Open, process, and distribute finance office mail; prepare and total checks for deposit.
• Assist with proxy requests from parishes and diocesan institutions.
• Support departmental mailings and special projects.
• Maintain and update website content for Finance, Human Resources, and Benefits as assigned.
• Retrieve and distribute mail from the U.S. Post Office on a daily basis.
• Maintain calendars for the CFO/CAO and HR Director.
• Conduct research for presentations and administrative projects.
• Provide support to other Pastoral Center departments as needed.

Required Knowledge, Skills, and Abilities

• Ability to work efficiently in a deadline‑driven environment.
• Strong organizational skills and attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with Microsoft 365 applications.
• Ability to multitask, prioritize work, and adapt to changing needs.
• Typing speed of 50+ words per minute.Positive, professional demeanor and collaborative work style.

Education and Experience

• High school diploma or GED required.
• Associate or bachelor’s degree preferred.
• Minimum of two years of clerical or administrative experience.
• Experience in finance, accounting, or human resources preferred.
• Bilingual Spanish or bi‑cultural Hispanic background is a plus.

Physical and Work Requirements

Ability to perform multiple tasks under deadlines, sit for extended periods, lift 10+ pounds, and regularly use a computer and standard office equipment. Occasional schedule flexibility may be required.

Additional Requirements

Employees of the Diocese of Winona–Rochester must conduct themselves in a manner consistent with the mission and teachings of the Catholic Church. Respect for Catholic doctrine and religious practices is required.