Proposal Coordinator

KEO International; Greater London; On-site; GBP 35,000 - GBP 50,000; Full time

Job summary

A leading architectural firm based in London, UK, is seeking a Proposal Coordinator to provide administrative support and coordinate high-quality proposals for the sustainability and environmental team. The ideal candidate will have at least 4 years of relevant experience and a Bachelor's degree, along with proficiency in MS Office and Adobe Creative Suite. The role offers a competitive package and a supportive environment focused on professional development and well-being.

Benefits

Hybrid working arrangements

Individual athletic sponsorship

Study assistance sponsorship

Employee referral rewards

Qualifications

• Minimum 4 years experience in a related field.

Responsibilities

• Provide general administration support to the Division.
• Coordinate the development of high-quality proposals.
• Assist in preparing presentation materials and schedules.

Skills

Proficient in MS Office Suite

Proficient in Adobe Creative Suite

Fluent in English

Education

Bachelor degree in relevant subject

Job description

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2025 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Responsibilities

Our newest opportunity is for a Proposal Coordinator to join our award-winning sustainability and environmental team based in London, United Kingdom.

This position is responsible for providing general administration support to the Division and coordinates the development of high-quality proposals, aligned with pursuit strategies and client requirements.

>We envisage success in this role to include:

• Preparing and composing correspondence as directed, including minutes, reports, and project documents.
• Assisting in the formatting of documents and reports.
• Becoming a key focal point in cross Divisional proposals.
• Providing administration support in the creation of proposal documents in draft format and adds standard draft text, project datasheets and CVs, as necessary.
• Providing general administrative support in the qualification document preparation.
• Assembling and supervises resources needed to respond to request for qualifications.
• Managing preparation of response on daily basis including guiding and reviewing the work of other authors, writing material and making decisions affecting document’s overall format and content.
• Obtaining management reviews of draft including soliciting input from Contracts and Legal.
• May lead preparation of an entire section/volume of a proposal.
• Assisting the appointed Bid Manager with developing strategy/goals for proposals.
• Reviewing sections/volumes of the proposal to ensure compatibility of information among the various sections/volumes.
• Resolving comments and finalizing all work submitted by the various section authors prior to submittal to the Proposal Manager for final incorporation into the overall proposal.
• Leading the development of follow-up material and clarifications of any material in the qualifications or specific section/volume to customers.
• Maintaining data, tools, and systems needed to support preparation of qualification documents and proposals (i.e. project description databases, resume databases, corporate/division/project statistics, commendation files, etc.). Develops generic proposal material.
• Tender portal management (SAP Ariba, Jaggaer, Oracle, and other client platforms)
• Generating regular reports on tender activity, win/loss rates, and submission timelines.
• Assist in preparing presentation materials, schedules, and reports related to proposals and business development.

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include minimum 4 years experience partnered with a Bachelor degree in relevant subject.

• Proficient in MS Office Suite and Adobe Creative Suite is essential.
• Fluent in English.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.