Administrative Project Coordinator

Healthcare Businesswomen’s Association; Greater London; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

A prominent healthcare organization in Greater London is seeking an Administrative Project Coordinator to manage complex administrative tasks. The role involves supporting the Global Medical Affairs leadership through coordination of meetings, management of communication platforms, and overseeing the hiring process. Candidates should possess strong organizational and coordination skills, along with experience in SharePoint. This role requires proactive support and effective communication within the team.

Qualifications

• Experience in managing complex administrative tasks and organizational assignments.
• Ability to prepare meetings and presentations independently.
• Strong support skills for leadership in operational activities.

Responsibilities

• Coordinate meetings and create agendas and minutes.
• Manage end-to-end departmental Purchase Order requests.
• Support the hiring process and onboarding of new associates.

Skills

Coordination skills

Organizational skills

Proactive support

Communication skills

Tools

SharePoint

Job description

Job Description Summary

As an Administrative Project Coordinator you will support the Global Medical Affairs (GMA) leadership by independently being responsible for managing complex administrative and organizational assignments. You will be responsible for the planning and execution of specific project activities, such as coordinating & collating functional information/data reports, change management support & financial reporting activities as well as functional tools management.

Job Description

Major accountabilities:

• Proficient in coordinating, managing and interpreting specific functional information and updates requested by functional leaders.
• Independent administration and organization of assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Proactive support in preparation of team meetings including agenda, minutes, and follow-up on key action items.
• Support leadership team in specific operational activities.
• Run specific functional initiatives.
• Support hiring process of functional Global Medical Affairs associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires.
• Point of contact across Global Medical Affairs for functional administrative activities. Support the team and associates from outside the team on services that are specific to the department and/or the site.
• Support functional communication and sharing platforms including co-ordination the management of communication and information sharing initiatives. Support the team with setting up regular meetings, townhalls and face-to-face events. Assist with technical set-up of meetings.
• Coordinate SharePoint from set-up to maintenance of contents. Provide input for improvement of the existing documented process.
• Provide operational support to the function, as required.
• Independently manage end to end departmental Purchase Order (PO) requests