Sales Administrator

Birchwood Motor Group Ltd; Christchurch; On-site; GBP 25,000; Full time

Job summary

A prominent automotive company based in Christchurch is seeking a Sales Administrator for a 12-month fixed-term contract. This role involves supporting the sales department with administrative tasks such as preparing invoices, processing orders, and maintaining stock records. Ideal candidates will have strong organisational skills and prior admin experience, preferably in the automotive industry. The position offers a salary of £24,375 plus benefits, including a health cash plan and employee assistance programmes.

Benefits

Health cash plan

Employee Assistance Programme

Subsidised motorcycle and car purchase

Qualifications

• Essential admin experience required.
• Desirable previous experience in the automotive industry.
• Strong organisational and prioritisation skills.

Responsibilities

• Prepare motorcycle invoices and related documents.
• Process new motorcycle orders and check for outstanding finance.
• Manage used stock transfers between branches.

Skills

Admin experience

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Problem-solving skills

Job description

Birchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire. We are currently recruiting for a Sales Administrator (on a 12 month fixed-term contract) who thrives in a fast-paced environment.

Reporting to the General Manager, you will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient motorcycle handover process.

Your duties will include but are not limited to the following:

• Prepare motorcycle invoices and related documents from order forms
• Check for outstanding finance on part exchanges and cash purchases via Experian
• Process new motorcycle orders and match receipts to submitted orders
• Maintain and update demonstrator stock (new and used)
• Arrange stock transfers to/from other dealers as directed
• Register new motorcycles in line with company and manufacturer policies
• Manage used stock transfers between branches
• Prepare deal bags for all new and used motorcycles
• Record PDI, reconditioning, and accessories in the stock book (VSB) for service job cards
• Update sold motorcycle costs and complete end-of-month figures
• Process road fund licence paperwork
• Retain stock documentation in line with company policy
• Add used bikes to stock and funding system daily
• Remove sold bikes from the funding system daily
• Ensure compliance with manufacturer CSI standards
• Perform ad hoc duties as required

Knowledge, Skills and Experience Required:

• Admin experience is essential
• Previous experience of the automotive industry is desirable (not essential)
• Strong organisational and prioritisation skills
• Excellent communication skills, with the ability to communicate with people at all levels
• Exceptional interpersonal skills
• Excellent attention to detail and a methodical approach to work
• Able to work under pressure and meet tight deadlines
• Excellent problem-solving skills
• Ability to adjust effectively to shifting demands, tasks, or team dynamics
• Self-motivated, able to work on own initiative and within a team

Contract: 12 months(maternity cover)

Benefits:Health cash plan, Employee Assistance Programme, Subsidised motorcycle and car purchase and aftersales scheme (upon completion of probation)

Ref: SADMIN-DOR

Working Hours 37.5 hours per week, Monday to Friday - 09:00 to 17:30 part time hours available (min of 25 hours)

Location Destination Motorcycles Christchurch, Dorset

Salary £24,375 +

Benefits Health cash plan, Employee Assistance Programme, Subsidised motorcycle and car purchase and aftersales scheme (upon completion of probation)

Lottbridge Drove, Eastbourne,
East Sussex, BN23 6PX

Registered in England. Company Reg. No.06510589

Birchwood Group act as a non-independent credit intermediary for the following panel of lenders - Ford Credit - VW Financial Services - Black Horse - Santander

The products Birchwood Group provide include Hire Purchase, Lease Purchase & Personal Contract Purchase for consumers as well as a range of business funding solutions for corporate customers.