Operations Administrator

Culina Group; Warrington; On-site; GBP 20,000 - GBP 30,000; Full time

Job summary

A logistics company in Warrington is seeking a proactive Operations Administrator to support day-to-day operations. The successful candidate will manage tracking for haulage, assist with planning, and ensure compliance with legal obligations. Strong organisational skills and effective communication across teams are essential. This full-time role offers a dynamic work environment where the Operations Administrator will play a key role in maintaining customer targets and resource allocation.

Qualifications

• Ability to manage administrative and compliance processes effectively.
• Experience with operational coordination in a fast-paced environment.
• Knowledge of GDPR and WTD compliance.

Responsibilities

• Maintain and update the General Haulage Revenue Tracker.
• Assist in haulage planning and administrative support.
• Ensure compliance with GDPR and company policies.

Skills

Organisational skills

Effective communication

Proactive approach

Job description

Warrington, Cheshire, United Kingdom, WA4 4TQ

Full-time

The Operations Administrator plays a key role in supporting the day-to-day running of our General Haulage and F1 Transport operations. This position is ideal for a proactive and organised individual who thrives in a fast-paced environment, can communicate effectively across multiple teams, and ensures smooth administrative and compliance processes within the business.

A successful Operations Administrator will provide a plan that deploys the allocated resource pool in the most effective way, whilst ensuring that the plan meets all legal obligations in respect of WTD and EU Drivers Legislation. They will maintain the Customer requirements of work allocated to the resource pool and understand how to improve and maintain agreed customer targets.

Key duties of an Operations Administrator:

Operational Coordination & Administration

• Maintain and update the General Haulage Revenue Tracker, ensuring accuracy and timeliness.
• Actively assist in current and future haulage planning, providing input and administrative support where required.
• Liaise and communicate effectively with Event crew, Event managers, Transport team and customers ensuring you are up to date on all current affairs and be able to communicate across the channels effectively and promptly when required
• Book and prepare meeting rooms, prepare slides, and take meeting notes and distributing minutes
• F1 Event tracking, ensuring all customer equipment is tracked through the transport movement and all updates communicated to the customer promptly
• Assist with route planning, optimisation and provide support to the planning team when necessary

Compliance & Record Management

• Maintain compliance and local records adhering to GDPR and Company policy processes and procedures
• Monitor and input drivers’ start/finish times, Working Time Directive (WTD) compliance, and EU Drivers’ Hours. Ensuring auditing andcompliance are always adhered to.
• Assist with maintaining and updating records such as the Eventor Data drive, Master Recruitment tracker, and Service Wall Planner
• Assist with preparing compliance packs for back-to-back book-ons
• Potential requirement to travel with the team and assist with back-to-back book-ons
• Assist weekly payroll and expenses process
• Raise and process PO’s and ensure timely payment completion
• Help with compliance and monitoring of EU driver’s hours, Working time directive and tachograph law
• Support audits and prepare necessary paperwork when required
• Assist with ordering Stationary and any other office supplies
• Assist with uniform purchasing, ordering and maintaining/ auditing stock levels
• General Operational tasks and administration

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