Document Controller (Maternity Cover)

Sacyr Concesiones Company; Cardiff; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction firm in Cardiff is seeking a Document Controller (Maternity Cover) for a fixed-term contract of six months. You will ensure efficient document management processes and maintain project documentation. Ideal candidates have at least three years of experience in a similar role, strong attention to detail, and proficiency with document control software. Competitive benefits included.

Benefits

34 days’ annual leave

Employee Assistance Programme

Life assurance – 4x annual salary

Pension scheme

Cycle to Work scheme

Company-funded training

Wellness voucher programme

Qualifications

• 3 years’ experience in a similar role.
• Previous Document Controller experience in engineering/construction.
• Ability to analyse and come to conclusions.
• Exceptional Attention to detail.
• Willingness to learn new skills and embrace emerging technology.

Responsibilities

• Archive, update, create & maintain registers/trackers.
• Communicate and collaborate with project stakeholders.
• Maintain document control system compliant with standards.
• Prepare and input construction documents into systems.
• Support management in various tasks for communications.

Skills

Attention to detail

Time management

Team working

Problem-solving skills

Good communication skills

Tools

Adobe Acrobat

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Document Control software

Job description

As a Document Controller (Maternity Cover), you’ll play a pivotal role in our mission to create a state‑of‑the‑art cancer centre. Join our dynamic team and make a difference!

The Document Controller (fixed‑term contract) will cover this position for six months, with the possibility of extension. This role is responsible for ensuring that all document management processes are correctly followed, including the intake, handling, and storage of project documentation. The Document Controller will maintain accurate and up‑to‑date records, such as design drawings, reports, registers, subcontractor communications, agendas, meeting minutes, quality inspections, and checklists.

Administration and office tasks are part of the role, among others the creation of templates, email correspondence management, agendas and minutes of meetings elaboration, events organisation and attitude to embrace, create, promote and maintain work procedures.

About Us

At Sacyr UK and Ireland, we’re passionate about creating a better world through our projects. As a Document Controller, you’ll play a crucial role in our team. Our workplace is inclusive, diverse, and designed for everyone to thrive. We don’t just say it – we live it, we’re proud to have been named a Sunday Times Top 100 Employer in both 2024 and 2025, and to be accredited as a Living Wage and Disability Confident employer.

About You

If your values align with ours, and you are passionate about being part of our team, read on! Our team is professional, great communicators, adaptable, full of integrity and generally a fabulous bunch. If this sounds like you, and you can demonstrate the required skills and experience, we want to hear from you.

Our Benefits

• 34 days’ annual leave
• Employee Assistance Programme
• Life assurance – 4x annual salary
• Pension scheme (details above)
• Cycle to Work scheme
• Eye care vouchers – eye tests and glasses where required, including safety eyewear
• Annual health checks with Randox Health, including half‑yearly check‑ins
• Enhanced annual leave
• Company‑funded language lessons – Spanish/English
• Company‑funded training: training, certifications, and memberships in accredited bodies related to the position
• Lighthouse Club membership
• Tech purchase scheme
• Discount shopping vouchers
• Wellness voucher programme
• Opportunity for additional professional development

Key Responsibilities

• Archive, update, create & maintain registers/trackers to ensure that this is up to date.
• Communicate and collaborate with ProjectCo General Manager, Construction Director and project managers.
• Submission of emails, submittals, transmittals in coordination with other document controllers.
• Establish a procedural framework: identify, collect, distribute and complete the controlled documents.
• Work with auditors to maintain ISO status.
• Maintaining various Project registers including but not limited to drawings, BIM models, compensation events, consents, notification transmittals etc.
• Ensure the information and document control system is implemented in compliance with the Client’s standard and is updated to reflect revisions to those standards.
• Maintain a watchful and alert attitude toward Project Team meetings, developing routine reports and metrics to gauge a Project Team’s success.
• Support of O&M manual templates.
• Maintenance of Health and Safety documentation and follow company procedures.
• Promote agile software, oversee and record its upgrades through protocol to make Document Control more effective.
• Prepare and input construction documents into Document systems and develop monthly reports and presentations.
• Email draft preparation for official communications.
• Support the General Manager and the Construction Director on a variety of tasks for official events, presentations and communications.
• Sustain coordination and communication between contractors and management.
• Additional duties associated with the role as determined by the management.

Essential Criteria

• Right to work in the UK
• 3 years’ experience in a similar role
• Previous Document Controller experience in engineering/construction
• Demonstrated experience with the use of Adobe Acrobat and Document Control hardware and software.
• Experience with IT software in particular the Microsoft suite to include Excel, Outlook, Powerpoint, Word.
• Ability to analyse and come to conclusions.
• Excellent time management, prioritisation & organisation skills.
• Ability to follow specific processes and procedures.
• Exceptional Attention to detail.
• Ability to work in a busy environment.
• Problem‑solving skills and creative thinking.
• Willingness to learn new skills and embrace emerging technology.
• Team working and influencing skills.
• Good listening, written and verbal communication skills.
• Focused, self‑motivated with a proven track record of establishing great professional working relationships at all levels.

Desirable Criteria

• Knowledge of the ISO 9001 and ISO 14001

In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Cardiff our teams are truly global!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process.

Ready to be part of our transformative journey? Apply now and contribute to building a better future!

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