Document Controller

Balfour; United Kingdom; On-site; GBP 30,000 - 45,000; Full time

Job summary

A construction and engineering firm is seeking a Document Controller to manage project documentation for Substations in Argyll & Bute. The ideal candidate will ensure accurate record management and support compliance across multiple work fronts. Essential skills include Document Control in engineering projects and strong stakeholder engagement. This role offers a full-time position that contributes directly to an enhanced energy supply in Scotland.

Benefits

DC pension scheme

Well-being sessions

Flexible benefits window

Enhanced sickness scheme

Generous holiday allowance

Professional development opportunities

Employee assistance programme

Qualifications

• Experience in Document Control/Management within engineering or construction projects.
• Strong stakeholder engagement and relationship-building skills.
• Understanding of engineering project workflows and processes.

Responsibilities

• Manage the Common Data Environment (CDE) across one or multiple projects.
• Ensure all project information is accurate and accessible.
• Facilitate collaboration between teams and clients.
• Provide training and support on BIM360.
• Maintain the Operational Master Document Register.
• Support project teams with documentation.
• Print and issue construction drawings as needed.

Skills

Document Control/Management

Stakeholder engagement

Understanding of engineering project workflows

Tools

BIM360

SharePoint

Power BI

Job description

About The Role

We are currently recruiting for a Document Controller to support our Substations project based in Argyll & Bute, a key initiative aimed at enhancing Scotland’s power network infrastructure. This role is pivotal in ensuring the smooth management and control of project documentation across multiple work fronts.

What the successful candidate will demonstrate: flexibility, attention to detail, and the ability to work closely with project teams to maintain accurate records and support compliance. By joining our team, you will contribute directly to the delivery of a more reliable and efficient energy supply across the region.

A full UK driving licence is essential due to the location and the occasional need for travel between sites.

What you'll be doing

• Manage the Common Data Environment (CDE) across one or multiple projects using BIM360, SharePoint, and Client EDMS.
• Ensure all project information is accurate, up-to-date, and accessible on digital platforms.
• Facilitate collaborative working and information exchange between project teams, subcontractors, clients, and designers.
• Provide training, support, and guidance on BIM360 to project engineering teams and stakeholders.
• Liaise with the Digital Engineering Manager to implement and maintain BIM360 Quality Audits and reporting via Power BI dashboards.
• Support the Information Manager in training and developing BIM360 Champions.
• Assist in the setup of new projects in BIM360, including folder structures, user permissions, and workflows.
• Promote the ongoing deployment and adoption of BIM360 across all projects.
• Maintain and manage the Operational Master Document Register.
• Execute workflow processes for all documents requiring deliverable status.
• Accept or reject information exchanges within the CDE, ensuring compliance with agreed procedures.
• Print and issue construction drawings to site when required.
• Support project team members in assembling information for project outputs and reporting.
• Enable reliable information exchange and integration within the Information Model.
• Work collaboratively with internal and external stakeholders to support a positive project culture.

Essential

• Experience in Document Control/Management within engineering or construction projects.
• Strong stakeholder engagement and relationship‑building skills.
• Understanding of engineering project workflows and processes.

Desirable

• Experience using BIM360 Docs.
• Familiarity with site‑based operational processes.
• Knowledge of engineering applications and associated data structures.
• Awareness of the Utilities, Power, or Construction industry.
• Experience working in an Engineering Site Office or Construction Office.
• MIDP – oversee the maintenance and management of the Master Information Delivery Plan (MIDP), including the creation and allocation of document.
• Understanding of BIM tools, processes, and practices.
• Awareness of BS1192 / ISO19650 standards.
• Ability to work collaboratively within a project team and contribute to continuous improvement initiatives.

Why work for us

• Company DC pension scheme up to 5% EEs & 7% ERs
• Well‑being sessions – non‑work‑related activities such as walks, house duties, etc.
• Opportunity to join the company SIP scheme.
• Flexible benefits window – options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
• Reward platform for discounts on shopping, insurance, cars, etc.
• Hybrid working (where applicable)
• Enhanced company sickness scheme
• Enhanced maternity, paternity, shared parental, adoption schemes
• 25 days holiday plus bank holidays
• Broad range of learning opportunities, including professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company‑funded social events

In joining the Power T&D team, you will be part of a strong function where you can start a lengthy career or simply reach your best in a supportive environment. We have a BB Academy that offers extensive learning and development resources.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential. Our UK Diversity and Inclusion Action Plan outlines targeted, measurable steps to achieve this.

Balfour Beatty’s Power Transmission & Distribution teams work across the UK with electricity network owners and operators to provide engineering solutions for overhead lines, cabling, substations, and distribution networks. From scoping and feasibility to design, construction, and ongoing maintenance, our in‑house experts and industry‑leading innovations support ambitious projects.

We are a Gold Award holder in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans, and reservists.

As a Disability Confident Employer, we collaborate with people who have disabilities and long‑term health conditions to remove barriers.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Construction