Document Controller

Costain; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

An engineering and infrastructure company in the UK is seeking a Document Controller to manage documentation for projects in the water sector. The role involves receiving, cataloguing, and distributing documents, ensuring compliance with regulations, and maintaining accurate records. The ideal candidate will have prior document control experience in technical fields, strong organisational skills, and proficiency in document management software. This position is primarily office-based but may require occasional site visits.

Qualifications

• Previous experience in document control within an engineering or technical environment.
• Familiarity with document control software and database systems.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and in a team.

Responsibilities

• Receive, catalogue, and store documents in formats according to procedures.
• Maintain accurate records of documents and revisions.
• Facilitate the distribution of documents to teams and stakeholders.
• Ensure compliance with company policies and regulatory requirements.
• Generate reports on document status for management.
• Assist in archiving project documents in compliance with legal requirements.

Skills

Document control experience

Organisational skills

Communication skills

Attention to detail

MS Office proficiency

Familiarity with ProjectWise & SharePoint

Education

Diploma or associate degree in Business Administration or Information Management

Tools

Document control software

Database systems

Job description

Overview

Due to significant growth in our water sector, we are recruiting for a Document Controller to join our delivery team, working on the Northumbrian Water Framework. Costain have won extensive work across the water sector this year to support the AMP 8 investment cycle. We have been appointed by Northumbrian Water to the Living Water Enterprise to help shape and deliver its strategic infrastructure upgrade programme with contracts valued up to c.£670m to Costain over the next 15 years. The Document Control/Information Management Department plays a pivotal role in ensuring the efficient management, security, and accessibility of documents and information across all projects and operational levels. This department is central to the company\'s ability to execute projects effectively, regulatory requirements, and maintain high standards of quality and efficiency.

This role is primarily office-based, with the potential for occasional visits to project sites.

Responsibilities

• Document Processing: Receive, catalogue, and store documents in physical or digital formats ensuring they are accessible and correctly filed according to the document control procedures
• Data Management: Maintain records of all documents and revisions, including drawings, reports, and project correspondence, ensuring the most current and accurate versions are available
• Distribution and Control: Facilitate the distribution of documents to project teams, clients, and stakeholders, managing the process of document review and approvals, ensuring timely updates and distributions.
• Compliance: Ensure all project documentation complies with company policies, industry standards, and regulatory requirements
• Collaboration: Work closely with project teams, including engineers, project managers, and other stakeholders, to ensure efficient document control support
• Reporting: Generate reports on document status, compliance, and other metrics for project managers and senior management
• Archiving: Assist in the archiving of project documents and records in accordance with legal and company requirements, ensuring they are securely stored and retrievable

Qualifications

• Previous experience in document control, preferably within an engineering, construction, or technical environment
• Familiarity with document control software and database systems
• Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously
• Attention to detail and commitment to accuracy
• Excellent communication skills, both written and verbal
• Proficient in MS Office applications and electronic document management systems (ProjectWise & SharePoint)
• Ability to work independently and as part of a team
• A diploma or associate degree in Business Administration, Information Management (desirable but not essential)

About Us

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

We do share individual feedback following an interview.

A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer.

It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website:

https://www.gov.uk/government/collections/disability-confident-campaign