Document Control Coordinator

NextGeo; Norwich; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in renewable energy services is seeking a Document Control Coordinator to support operations in Norwich, England. You will ensure compliance, oversee documentation activities, and guide the document control team. Ideal candidates have experience in document control within related industries and strong skills in Microsoft Office. This full-time role offers opportunities for growth in a dynamic environment.

Qualifications

• Experience in Document Control roles within engineering, survey, offshore, or oil and gas.
• Advanced skills in MS Excel, Word, and PowerPoint mandatory.
• Collaborative and supportive working style.

Responsibilities

• Supervise and guide the Document Control Team to ensure compliance and quality.
• Monitor team workload and propose resource reallocations.
• Coordinate transitions between tasks with Project Managers.
• Implement required standards within the document management system.
• Manage on-time submission of documentation deliverables.

Skills

Document Control experience

Understanding of document control systems

Organizational skills

Communication skills

MS Excel proficiency

MS Word proficiency

MS PowerPoint proficiency

Team collaboration

Job description

Document Control Coordinator (DCC)

Next Geosolutions is seeking a Document Control Coordinator (DCC) to support our expanding operations. The ideal candidate will oversee document control activities across multiple projects, ensuring accuracy, compliance, and timely submission of documentation deliverables.

Responsibilities

• Provide day-to-day technical supervision and guidance to the Document Control Team to ensure compliance, on-time submission, quality, and proper handling of project documentation.
• Monitor team workload and identify potential imbalances.
• Recommend resource reallocation to the Document Manager.
• Once approved, coordinate with Project Managers (PMs) to ensure smooth transition and handover of tasks.
• Ensure correct implementation of required standards and templates within the project document management system.
• Ensure timely handover and continuity of documentation activities during scheduled absences or leave.
• Highlight anticipated workload challenges and propose mitigation plans for approval.
• Define internal distribution lists based on project communication matrices and ensure Document Controllers are correctly trained on usage.
• Agree weekly issuance schedules for Document Timing Review Registers with the Document Manager and ensure timely delivery by assigned Document Controllers.
• Ensure Document Controllers attend weekly or monthly project or client document control meetings when required.
• Report any escalations, complaints, or performance concerns to the Document Manager.
• Notify Document Manager and PMs of any technical issues impacting document management (e.g., client portal downtime, server outages) and support temporary solutions to maintain continuity.
• For projects requiring periodic progress reporting (weekly/monthly), ensure Document Controllers prepare reporting templates in a timely manner, monitor team inputs, and manage on-time submission of the full report.

Qualifications & Skills

• Experience in Document Control roles within engineering, survey, offshore, or oil and gas.
• Strong understanding of document control systems, workflows, and client specifications.
• Excellent organisational and communication skills.
• Advanced skills in MS Excel, Word, and PowerPoint mandatory.
• Experience working on high-profile international projects.
• Collaborative and supportive working style.
• Opportunity for growth within a dynamic organisation.

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Services for Renewable Energy

Next Geosolutions provides equal employment opportunity to all individuals regardless of their race, colour, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal or local law.