Customer Services Executive – Complaints Resolution Optical Express

Optical Express Group; Glasgow; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading healthcare service provider in Glasgow is seeking a Customer Services Executive for complaints resolution. The successful candidate will manage customer complaints with professionalism and empathy, ensuring every customer feels valued. Responsibilities include investigating issues, drafting responses, and maintaining accurate records. Ideal applicants will have strong customer service experience, excellent written communication skills, and the ability to handle sensitive conversations. The role comes with a competitive salary and generous benefits.

Benefits

29 days annual leave

Free Laser Eye Surgery

Discounted eyewear

Qualifications

• Experience in customer service, preferably in healthcare or regulated environments.
• Strong background in handling and resolving complaints.
• Excellent written communication skills with attention to detail.

Responsibilities

• Handle customer complaints and escalations via phone, email, and letters.
• Investigate issues and liaise with clinical teams for information.
• Draft high-quality response letters reflecting company tone.

Skills

Customer service experience

Complaints handling

Excellent written communication

Empathy

Proficient in Microsoft Office

Understanding of GDPR

Tools

CRM systems

Job description

Job Title: Customer Services Executive – Complaints Resolution

Location: Glasgow City Centre

Department: Customer Services

Reports To: Customer Services Manager

Hours of Work: 9am – 5.30pm Monday to Friday & occasional Saturday

Salary: £27,000

Optical Express is the UK’s leading provider of laser eye surgery, lens replacement, and private cataract procedures. We are committed to delivering exceptional patient care and customer service across all touchpoints. As part of our continued growth, we are looking for a dedicated Customer Services Executive to join our team and help us maintain our high standards of service excellence.

Role Overview:

As a Customer Services Executive, you will be responsible for managing and resolving customer complaints with empathy, professionalism, and efficiency. You will play a key role in maintaining our reputation for outstanding service by ensuring every customer feels heard and valued. Your ability to craft clear, thoughtful, and well-written correspondence will be essential in delivering positive outcomes and maintaining trust.

Key Responsibilities:

• Handle customer complaints and escalations via phone, email, and written correspondence.
• Investigate complex issues thoroughly and liaise with clinical and operational teams to gather relevant information.
• Draft high-quality, personalised response letters and emails that reflect Optical Express’s tone and values.
• Ensure all complaints are resolved in line with company policies and regulatory standards (e.g., GOC, CQC).
• Maintain accurate records of all interactions and resolutions using internal systems.
• Identify trends and recurring issues, providing feedback to improve processes and customer experience.
• Support the wider customer service team during busy periods or special initiatives.

Skills & Experience:

• Previous experience in a customer service role, ideally within healthcare, retail, or regulated environments.
• Strong background in complaints handling and resolution.
• Excellent written communication skills with a keen eye for detail and tone.
• Ability to manage sensitive conversations with empathy and professionalism.
• Proficient in Microsoft Office and CRM systems.
• Understanding of regulatory frameworks such as GDPR and healthcare standards is advantageous.

Personal Attributes:

• Empathetic and customer-focused.
• Resilient and calm under pressure.
• Professional and diplomatic.
• Strong organisational and time management skills.
• Team-oriented with a proactive approach.

Salary & Benefits:

• State of the art, modern working environments
• 29 days annual leave
• Free Laser Eye Surgery and Intraocular Lens Surgery
• Free eye tests
• Discounted prescription eye wear and sunglasses
• Generous Optical Express friends and family discount scheme
• Ongoing training and development opportunities
• Pension scheme

Optical Express is an Equal Opportunities Employer