CRM Data Executive Southampton Service & Support

HGVTraders LTD.; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading automotive retailer located in Southampton is seeking a detail-oriented CRM Data Administrator. This role entails maintaining customer records, troubleshooting data issues, and producing reports to support business growth. The ideal candidate will possess strong Microsoft Excel skills and a keen eye for detail, contributing to accurate data management in alignment with GDPR regulations. The position offers a full-time schedule with additional benefits.

Benefits

25 days annual leave plus bank holidays

Life assurance

Pension scheme

Wellbeing support

Employee discount

Qualifications

• Strong attention to detail and excellent data entry skills.
• Solid working knowledge of Microsoft Excel and other Office tools.
• Experience in an administrative or CRM support role is a plus.

Responsibilities

• Update and maintain customer and vehicle records in CRM systems.
• Troubleshoot data quality inaccuracies.
• Produce regular performance and sales reports.
• Assist in maintaining customer records for GDPR compliance.

Skills

Microsoft Excel

Data entry skills

Attention to detail

Communication skills

Problem-solving

Job description

• Full-time, Monday to Friday based out of our Mercedes-Benz Southampton Store
• Benefits: 25 days annual leave plus bank holidays, life assurance, pension scheme, wellbeing support, employee discount for servicing and popular retailers, as well as a purchase discount scheme

The Role

Are you ready to join a small, passionate team at a genuinely exciting time of growth and transformation? This role sits at the heart of our CRM operations, playing a pivotal part in how we manage and maintain our customer data across the business. You’ll be working with large volumes of structured data, ensuring accuracy and consistency, and using your analytical mindset to spot trends, troubleshoot issues, and support the Group.

We’re looking for someone who’s confident with Microsoft Excel and databases, has a keen eye for detail, and thrives in a fast-paced environment where ownership and time management are key. You’ll collaborate closely with our Marketing and Data Protection teams, as well as the wider group and our retail stores, helping to ensure our CRM systems run smoothly and securely. With on-the-job training and support from your immediate team, this is a brilliant opportunity to utilise your current skills to make a real impact.

What you will do

CRM Data Administration

• Update and maintain customer and vehicle records in all CRM systems
• Troubleshoot data quality inaccuracies and liaise with relevant stores/colleagues to ensure amendments are made

Data & Reporting

• Produce regular performance, sales and aftersales reports relating to data quality and communicate to the business
• Support data analysis to identify trends and opportunities for business growth

Marketing & Customer Contact Support

• Assist with extracting and supplying customer contact lists for marketing campaigns
• Ensure scheduled customer communications are processed and supplied in a timely manner

Compliance & Data Security

• Ensure customer records are managed in line with GDPR regulations and the Group’s compliance guidelines
• Assist in maintaining accurate records for audit purposes

Who you are

If you're someone who thrives on precision and enjoys working with data in a structured, organised way, this role could be a perfect fit. You’ll bring strong attention to detail and excellent data entry skills, along with a solid working knowledge of Microsoft Excel and other Office tools. Your ability to manage large volumes of information, communicate clearly and professionally, and solve problems proactively will be key to your success. Whether you’ve previously worked in an administrative or CRM support role, or have experience in data analysis and reporting across multiple systems we would love to hear from you. Confidence with IT systems and an understanding of GDPR and data protection requirements will also help you hit the ground running.

Our Commitment to Diversity

Our policy is to employ the best-qualified people and provide equal opportunities for the advancement of employees, including promotion and training. We do not discriminate against any person based on gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.

Additional Benefits

• Company Pension

About the Company

Marshall Motor Group was established in 1909 by David Gregory Marshall, in a small lock‑up garage in Brunswick Gardens, Cambridge and we are now the UK's 7th largest motor retail group (AM100 11/24).

We operate over 135 franchise stores representing 25 manufacturer car, van, truck and bike brands across 34 counties in England.

Our vision is to be the UK’s premier automotive retail group as recognised by our colleagues, customers and business partners. To achieve our vision we will create a people centric culture, as well as operate as retailers who deliver retailing excellence and are regarded as an employer of choice.

We are part of the Constellation Automotive Group which is the largest vertically integrated digital used car marketplace in Europe giving you peace of mind and transparency that you are dealing directly with a trusted company.

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