Careers and Employability Administration Coordinator, People

Abdn; Aberdeen City; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading educational institution in Scotland is seeking an Administration Coordinator for the Careers and Employability Service. The role involves delivering administration support for various careers-related services, managing frontline services, and assisting with finance and events. Candidates should possess strong organisational and interpersonal skills, along with a focus on customer service. Salary ranges from £27,319 to £31,236 per annum, with the closing date for applications on 15 January 2026.

Qualifications

• Excellent organisation skills and a high level of accuracy.
• Strong customer focus to provide a friendly, supportive service.
• Professional attitude and ability to work collegially with stakeholders.

Responsibilities

• Lead in administration support for careers-related services.
• Deliver in-person and electronic frontline services.
• Provide finance support and assist in training and events.

Skills

Interpersonal skills

Organisational skills

Customer focus

Attention to detail

Job description

Careers and Employability Administration Coordinator, People (CAR006S)

Job Description

Delivering our vision contributes to, and aligns with, the commitments in the University’s 2040 strategy to be inclusive, interdisciplinary, international and sustainable. We actively promote the University of Aberdeen’s policy on Equality, Diversity and Inclusion and adhere to the Association of Graduate Careers Advisory Services (AGCAS) Code of Practice.

The Careers and Employability Service is part of the Directorate of People.

The Administration Coordinator will lead in all administration related support across a range of careers-related core services, projects and activities within the Careers and Employability Service. The role involves delivering a range of in person and electronic frontline services, vacancy handling and recruitment and selection activities related to internships, shadowing and mentoring programmes. The post-holder will provide finance support, and support training and events, as well as website and CRM/systems.

The Careers & Employability team is looking for a team player, with a professional attitude and strong interpersonal and organisational skills, to support the wide range and volume of services and activities delivered by the Service.

You will have a strong customer focus to be able to provide a friendly, welcoming and supportive service to our diverse student body, an empathetic communication style and the ability to work collegiately with relevant stakeholders to achieve the best outcome for our students.

Excellent organisation skills and a high level of accuracy and attention to detail are required to successfully support the smooth and efficient running of our services for the benefit of students, employers and staff.

Salary will be at the appropriate point on the Grade 4 scale, £27,319 - £31,236 per annum, and negotiable with placement according to qualifications and experience.

Informal enquiries should be made to Tracey Innes, Assistant Director and Head of Careers ([e-mail] ).

In accordance with the UKVI immigration rules, it is with regret that this role DOES NOT MEET THE SALARY REQUIREMENTS for sponsorship under the Skilled Worker route. For this role, the successful candidate must be able to demonstrate their right to work in the UK prior to commencing employment and obtain the right to work in the UK. Information on other visa options is available at https://www.gov.uk/check-uk-visa .

The closing date for the receipt of applications is 15 January 2026.

Please Note

If you are unable to complete an application online, please contact the Recruitment Team ([e-mail] ) to make alternative arrangements for submitting your application within plenty of time before the advertised post closes.