Business Support Coordinator (part-time, office-based)

Propeltech; Horbury; On-site; GBP 27,000 - 32,000; Part time

Job summary

A forward-thinking software consultancy in England seeks a part-time Business Support Coordinator. This role involves supporting HR, finance, and office management functions, ensuring accurate coordination of essential tasks. Candidates should have solid administrative experience, strong organizational skills, and proficiency in MS Office. The position offers a flexible working schedule of around 30 hours per week in Horbury, with opportunities to engage in employee initiatives and develop skills across various business areas.

Benefits

Comprehensive benefits package

Private medical insurance

Company share scheme

Buy/sell holiday

Access to wellbeing support

Qualifications

• Experience in a varied administrative or coordinator role, ideally supporting more than one function.
• Discretion when handling confidential or sensitive information.
• A positive, approachable style and willingness to learn.

Responsibilities

• Coordinate onboarding and offboarding tasks accurately.
• Monitor aged debt and prepare reminders for overdue payments.
• Act as the first point of contact for visitors and calls.
• Complete routine health and safety checks and maintain compliance documentation.
• Prepare reports and data packs for the Senior Leadership Team.

Skills

High accuracy in data, documentation and record keeping

Strong organisational skills

Clear, professional written and verbal communication skills

Confidence working with MS Office and digital systems

Tools

Xero

Employment Hero

Teamtailor

Job description

Join Propel Tech as a Business Support Coordinator and play an important part in supporting the day-to-day running of the business. This varied role spans HR, finance, office management and compliance. You’ll work closely with our Senior Leadership Team, keep core processes on track, and provide reliable support across the organisation.

You’ll take ownership of coordinating and delivering the administrative tasks that keep key HR, finance and operational processes moving, working closely with the colleagues who lead each area.

This role suits someone with solid administrative experience who enjoys variety, takes pride in accurate work, and wants to build their skills across multiple business functions within a supportive environment. You’ll join a small, friendly team and become a trusted point of coordination for colleagues across the business. If you enjoy creative or people-focused tasks, there are also opportunities to get involved in the design of employee engagement initiatives.

The role is part-time, around 30 hours per week across five days, with some flexibility in start and finish times. It is fully office-based at our office in Horbury, Wakefield.

Why Propel Tech?

Propel Tech is a friendly, forward-thinking software consultancy that thrives on solving challenges for our clients. This role supports a wide range of internal processes that help the business run efficiently and consistently.

We’re proud of the friendly, down-to‑earth culture we’ve built, one where people do great work, learn continuously, and enjoy what they do.

Hear what it's like to work for Propel Tech direct from our employees on our careers site.

What we offer

• £27,000 to £32,000 per year (full‑time equivalent), pro‑rated for 30 hours per week
• A comprehensive benefits package including private medical insurance, company share scheme, buy/sell holiday and access to wellbeing support
• A friendly, down‑to‑earth culture where you’ll be trusted to get on with your work, supported by the Senior Leadership Team and given opportunities to grow your skills across HR, finance and operations

What you’ll do

You’ll carry out dependable coordination and administration activities across functions, ensuring tasks are completed accurately and on time.

View the full job description on our careers site.

HR and people processes

• Coordinate onboarding and offboarding tasks, ensuring new starters and leavers are fully processed across systems, documentation and equipment.
• Maintain accurate employee records and support monthly HR reporting, absence tracking and benefit cycles.
• Handle recruitment administration, arrange interviews and collate payroll updates.

Finance support

• Monitor aged debt, prepare reminders and actively chase overdue payments professionally on behalf of the business.
• Support monthly invoicing cycles, recurring billing and revenue administration, ensuring information is accurate and deadlines are met.
• Respond to finance queries, gather information for VAT submissions and highlight discrepancies where needed.

Office and facilities

• Act as the first point of contact for visitors and calls, representing the business professionally.
• Oversee post, deliveries, stock levels, workspace standards and building access to ensure a smooth‑running office environment.
• Coordinate with suppliers and contractors, arranging maintenance and resolving issues promptly.

Health, safety and compliance

• Complete routine H&S checks and maintain accurate compliance documentation.
• Coordinate PAT testing, DSE reviews, fire drills and required assessments.
• Maintain compliance trackers, monitoring deadlines and escalating risks when required.

Operational support

• Prepare reports and data packs for the Senior Leadership Team, ensuring information is accurate and well‑presented.
• Help coordinate internal events, social activities and employee engagement initiatives.
• Book travel and accommodation, support meeting preparation and contribute to improving administrative processes.

What you’ll bring

• Experience in a varied administrative or coordinator role, ideally supporting more than one function
• High accuracy in data, documentation and record keeping
• Strong organisational skills and the ability to juggle multiple tasks without dropping the detail
• Clear, professional written and verbal communication skills
• Confidence working with MS Office and digital systems (e.g. Xero, Employment Hero, Teamtailor)
• Discretion when handling confidential or sensitive information
• A positive, approachable style and willingness to learn

You'll succeed in this role if you...

• Enjoy a role with variety and regular context switching
• Take pride in producing accurate, reliable work
• Are comfortable following structured processes and asking for support when needed
• Communicate clearly and professionally across the business

Our process

We aim to respond to all applications within 5 working days. The process typically includes an initial video interview and a final stage in‑person interview at our Wakefield office.

A note on inclusion

We’re committed to building a diverse and inclusive workplace. If you don’t meet every requirement but feel this could be the right next step, we encourage you to apply. We value potential just as much as experience.

Please note: Agency support is not currently required for this vacancy. If you’d like to be considered for future opportunities, please contact [e-mail].