Business Support Administrator

Decom Engineering Ltd; Aberdeen City; On-site; GBP 60,000 - 80,000; Full time

Job summary

A forward-thinking engineering firm based in Scotland is seeking a highly organized Business Support Administrator to join their dynamic team. The role involves providing comprehensive administrative support to ensure efficient operations across teams. Ideal candidates will have approximately 2 years' experience in a support role, strong organizational skills, and confident use of Microsoft Office. The position offers excellent growth opportunities and a collaborative work environment.

Benefits

Collaborative and inclusive workplace

Opportunities for travel and offshore experience

Ongoing training and development

Qualifications

• Experience in administrative or business support roles.
• Ability to work independently.
• Familiarity with structured document control systems.

Responsibilities

• Provide day-to-day administrative support to Engineering and Operations teams.
• Assist with preparation and control of operational documentation.
• Support document storage and revision control.

Skills

Strong organisational and time-management skills

High attention to detail and accuracy

Confident use of Microsoft Office

Ability to manage multiple tasks

Professional communication skills

Education

Approximately 2 years' experience in administrative role

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Decom Engineering is a fast-growing provider of innovative R&D and engineering solutions to the energy industry, specialising in our subsea Chopsaw range and custom-built equipment. With a current focus on the IMR & decommissioning sector, we support major offshore projects across Australia, the USA, Brazil, the North Sea, and the Far East.

Following a number of recent contract wins, we are seeking a Business Support Administrator to join our dynamic team in Aberdeen. This is a rare opportunity to work with a dynamic and forward looking company.

Role Overview

The Business Support Administrator provides comprehensive administrative and coordination support across the organisation. This role is central to ensuring efficient day-to-day operations, accurate documentation, and effective communication between departments.

Working across multiple teams, the role supports general business administration, internal coordination, and the maintenance of company systems and records. The position suits a highly organised individual who is comfortable managing multiple priorities in a fast-paced professional environment.

Main Responsibilities

• Provide day-to-day administrative support to Engineering and Operations teams
• Assist with preparation, formatting, and control of operational and technical documentation
• Support mobilisation activities, including preparation of CIPL documentation and FAT records
• Maintain and track equipment certification and supporting documentation
• Support document storage, revision control, and structured filing within company systems
• Assist with administration of the Integrated Management System and ISO-related documents
• Book couriers, freight, and support customs documentation for global equipment mobilisation
• Update and maintain records for blades, spares, consumables, and goods-in-process
• Support fleet-related administration in coordination with the Fleet Manager
• Support the Financial Controller with purchase order administration and invoice tracking
• Collate staff expense claims and supporting documentation for approval
• Assist with internal commercial and cost documentation record keeping
• Provide administrative support to CRM activities, including uploading contact information
• Support bid and tender administration, including logging submission dates and outcomes
• Assist with organisation and storage of marketing collateral, including project imagery
• Provide administrative support to marketing and business development activities as required
• Track upcoming trade shows and assist with travel bookings and logistics coordination
• Arrange travel, accommodation, and itineraries for mobilisations and business travel
• Maintain personnel training, competency, and offshore records, including expiry tracking
• Take and circulate minutes for internal management and project meetings

What We’re Looking For

• Approximately 2 years’ experience in an administrative or business support role
• Strong organisational and time-management skills
• High attention to detail and accuracy
• Confident use of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to manage multiple tasks and competing priorities
• Professional written and verbal communication skills
• Experience supporting multiple departments or stakeholders
• Ability to work independently with minimal supervision
• Strong document management and record-keeping skills
• Professional and discreet approach to handling sensitive information
• Valid UK driving licence and access to own vehicle
• Experience working in a project-based or SME environment
• Exposure to engineering, operations, or technical teams
• Familiarity with structured document control systems
• Basic reporting or data tracking experience
• Experience supporting finance, commercial, or marketing administration

Personal Attributes

• , proactive, and well-organised
• Comfortable working within a fast-paced work environment
• Strong sense of ownership and accountability
• Discreet and professional when handling sensitive information
• Willingness to learn and develop within the role

Why Join Decom Engineering?

At Decom Engineering, you’ll be part of a forward-thinking team shaping the future of decommissioning through innovation, safety, and technical excellence. We offer:

• A collaborative and inclusive workplace
• Opportunities for travel and offshore experience
• Ongoing training and development
• The chance to work on unique, industry leading equipment

How to Apply

Ready to take the next step in your career?

Please send your CV and a short cover letter to ([e-mail]) outlining your relevant experience and availability.

This role offers excellent opportunities for progression within Decom Engineering. As the business continues to grow, the successful candidate may develop into more senior business support, operations coordination, or project support roles over time.