Awards, Rankings and Recognition Coordinator

Reed Smith LLP; City of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global law firm is seeking an Awards, Rankings and Recognition Coordinator to assist in submissions for legal directories and manage internal databases. The ideal candidate has a degree and 2–4 years of relevant experience with strong organizational and communication skills. This full-time position requires in-office work at least 3 days a week, offering a dynamic team environment focused on marketing and recognition efforts.

Qualifications

• 2–4 years of experience in marketing or a related field.
• Ability to manage multiple projects and deadlines.
• Attention to detail and accuracy in tasks.

Responsibilities

• Assist in preparing submissions for legal directories.
• Track submission deadlines and maintain calendars.
• Update and maintain internal databases.

Skills

Organisational skills

Written communication

Verbal communication

Research skills

Analytical skills

Problem-solving skills

Experience in marketing

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Database management

Job description

Awards, Rankings and Recognition Coordinator

Join to apply for the Awards, Rankings and Recognition Coordinator role at Reed Smith LLP.

Reed Smith is a global law firm with more than 1,700 lawyers in 30 offices throughout Europe, the Middle East, Asia and the United States. Operating as one global partnership, we represent leading international businesses from FTSE 100 corporations to mid‑market and emerging enterprises, advising clients on cross‑border transactions, international commercial disputes and regulation. We specialise in industries including financial services, life sciences, health care, energy and natural resources, entertainment and media, shipping and real estate.

Description

The Recognition Coordinator supports the firm’s global Rankings & Recognition program, reporting to the Senior Manager, Recognition. This role assists in the preparation, organization, and follow‑up of legal directory and award submissions, helping to promote the firm’s market position and highlight its industry‑leading practice areas and lawyers. The Coordinator ensures processes run smoothly, deadlines are met, and information is accurately maintained in relevant systems.

Responsibilities

• Assist in preparing and coordinating submissions for legal directories (e.g., Chambers, Legal 500, Best Lawyers) and award programs under the direction of the Senior Manager.
• Track submission deadlines and maintain the global recognition calendar.
• Support the collection, organization, and review of content from lawyers, business development.
• Ensure submission templates are accurate, complete, and compliant with firm brand and quality standards.
• Coordinate with external consultants and internal stakeholders on required materials and follow‑up actions.
• Assist in managing the referee/interview process, including scheduling and monitoring responses.
• Update and maintain internal databases, including awards and rankings lists, CRM entries, and pitch/proposal resources.
• Compile rankings and awards results for reporting and assist in preparing summary reports and dashboards for firm leadership.
• Help promote awards and rankings internally and externally, including coordinating updates to the firm’s website, social media, and newsletters.
• Support the Senior Manager in tracking, analysing, and presenting data related to submissions performance.
• Assist in planning and delivering internal training sessions and workshops on submissions best practices.
• Coordinate logistics for meetings, deadlines, and materials related to the recognition program.
• Maintain relationships with directory editors and researchers by assisting in communications and scheduling.
• Monitor industry trends and updates to directory methodologies and share relevant information with the Senior Manager and team.
• Perform other duties and projects as assigned to support the Rankings & Recognition team and marketing teams.

Key Skills, Attributes and Experience

• Bachelor’s degree preferred.
• 2–4 years of experience in marketing, business development, communications, public relations, or a related professional services environment, with specific experience in ranking or rewards.
• Strong organisational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.
• Ability to build and maintain positive working relationships with internal stakeholders and external contacts.
• Strong research, analytical, and problem‑solving skills.
• Capacity to work independently as well as collaboratively within a team environment.
• Adaptability to shifting priorities and evolving processes.

You will be required to work in the office at least 3 days per week. Occasionally you may be called upon to work hours in excess of your normal daily schedule; the details of your weekly schedule will be discussed further with your direct supervisor.

At Reed Smith, we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please click on the “Apply Now” button to submit your details and we will be in touch. No search firms/agencies please.

Seniority level

Entry level

Employment type

Full‑time

Job function

Other

Industries

Law Practice

EEO Statement

Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, colour, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

We are committed to making all stages of our recruitment process accessible to candidates with disabilities or long‑term health conditions. If you have a disability or a long‑term health condition and require adjustments to be made for you within the recruitment process, please contact a member of the Recruitment team. For more information on our approach to diversity and inclusion please visit our website.