Assistant Workplace Manager

Qepdesign; City of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious UK company located in London is seeking an Assistant Workplace Manager who will be responsible for managing workplace operations, ensuring safety compliance, and leading sustainability initiatives. The ideal candidate has experience in facilities management, strong communication skills, and a proactive approach. This full-time position offers a dynamic work environment with opportunities for personal and professional growth.

Benefits

Exposure to flagship workplaces

Leadership opportunities

Collaborative team environment

Qualifications

• Experience in a similar Workplace, Facilities or Office Operations role.
• Ability to build positive relationships at every level.
• Highly organized in a fast-moving environment.
• Passion for sustainability and employee wellbeing.
• Solid knowledge of commercial building H&S requirements.

Responsibilities

• Manage Facilities Helpdesk and ensure compliance.
• Conduct inspections and risk assessments.
• Lead own projects around sustainability and innovation.
• Support in emergency response situations as Fire Warden.

Skills

Workplace Operations

Communication

Organizational Skills

Proactiveness

Knowledge of H&S Requirements

Education

IOSH Managing Safely (or willingness to complete)

Job description

Assistant Workplace Manager

Shape The Experience. Elevate The Workplace. Make An Impact.

We’re partnering with one of the UKs most prestigious companies to find an exceptional Assistant Workplace Manager who cares deeply about creating safe, welcoming, high‑performing workplaces and is motivated by the chance to make a genuine impact.

Why This Role Matters

Workplaces influence culture. They shape collaboration, wellbeing, connection and productivity.

As the Assistant Workplace Manager, you play a central role in ensuring every London workspace delivers exactly that. You’ll work across two stunning office locations, enjoy wide exposure to teams across the business, and gain hands‑on experience across both soft and hard FM. You’ll also be encouraged to bring fresh thinking from innovation trials to sustainability improvements.

This is a role with autonomy, variety and visibility.

What You’ll Be Doing

• Creating Exceptional Workplace Experiences – be the welcoming, solutions‑focused first point of contact for the Facilities Helpdesk, log jobs accurately, manage progress, close out actions and produce clear, bespoke reporting.
• Keeping Buildings Safe, Compliant & Beautifully Run – proactively manage the environment through daily walk‑arounds, inspections and risk assessments; ensure full compliance across H&S, insurance inspections, audits and statutory requirements; own day‑to‑day Hard FM activity and build strong relationships with maintenance partners; monitor and support scheduled PPM activity.
• Driving Operational Excellence – support office moves, space changes, projects and wider team objectives; lead your own small projects especially around sustainability, innovation and process improvement; assist with financial admin including POs, consumables, job sign‑off and contractor payments; provide mutual holiday/sickness cover for the Workplace & Facilities Administrator.
• Acting as a Trusted Operational Leader – support in emergency response situations, including acting as a Fire Warden; play an active role in creating an inclusive, safe, connected workplace for all colleagues.

What We’re Looking For

• Experience in a similar Workplace, Facilities or Office Operations role.
• Strong communicator able to build positive relationships at every level.
• Highly organised with the ability to juggle multiple tasks in a fast‑moving environment.
• Naturally proactive – you don’t wait to be told, you anticipate.
• Passion for sustainability, employee wellbeing and inclusive workplaces.
• Solid knowledge of commercial building H&S requirements.
• IOSH Managing Safely (or willingness to complete it in the first year).

What You’ll Gain

• Experience across two flagship London workplaces.
• Exposure to every part of a major property business.
• Autonomy to lead your own projects and trial innovations.
• A collaborative team that encourages ideas, ownership and growth.
• A role where no two days look the same.

If you want to develop your career in workplace management inside a world‑class business and you’re ready to take ownership, build relationships and drive standards, we’d love to hear from you.

Apply now and help shape the future workplace experience.

Location: London, England, United Kingdom

Employment Type: Full‑time