Administrative Assistant (6-month contract)

LGBT Great; Greater London; Hybrid; GBP 25,000 - 30,000; Part time

Job summary

A leading financial services firm is seeking an Administrative Assistant for a temporary 6-month contract situated in London with hybrid working. Responsibilities include travel planning, expense collation, and team coordination. The ideal candidate will have excellent organizational skills and effective communication capabilities, alongside proficiency in MS Office applications. An enthusiasm for teamwork and flexibility in handling multiple tasks are crucial. This position requires the right to work in the UK.

Qualifications

• Attention to detail essential with excellent organisational ability.
• Excellent people/communication skills.
• Proficient in spoken and written English.
• Strong with MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Travel & event planning and booking.
• Collation of traveller expenses.
• Team coordination and administration.
• Dealing with visitors and guests.
• Co-ordinating visits of key staff.
• Co-ordination within the EMEA region.
• Preparing presentation material.
• General office support.

Skills

Attention to detail

Organisational ability

Excellent people communication

Proficient in spoken and written English

MS Word

Excel

PowerPoint

Outlook

Job description

Job Title: Administrative Assistant

Role Type: Temporary (6-month contract)

Department: NAM UK Admin Team (3 FTE)

Reporting to: Head of Client Relationship Management & Operations

Location: London (Hybrid)

Company overview:

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department Overview:

Nomura Asset Management (NAM) is headquartered in Tokyo but NAM UK is the largest overseas office. The Risk function provides advice and information to multiple business teams in the UK and several of the Sales and Marketing functions in other International offices.

Main Duties and Responsibilities:

• Travel & event/roadshow planning and booking
• Collation and processing of traveller expenses
• Team coordination and administration – to include organising and booking meetings, circulating notes, managing internal administrative processes and other ad-hoc requirements such as archiving, filing, courier bookings
• Dealing with visitors and guests
• Co-ordinating and supporting the visits of key staff from other offices
• Co-ordination between offices within the EMEA region
• Assisting in preparing presentation material –checking, formatting, printing, distribution
• General office support / admin activities

Skills & Experience:

• Attention to detail essential with excellent organisational ability
• Excellent people/communication skills
• Proficient in spoken and written English
• Strong with MS Word, Excel, PowerPoint and Outlook

Attributes:

• Enthusiastic and motivated team player
• Willingness to take on responsibility and handle multiple ongoing tasks
• Highly flexible in working with and accommodating the needs of multiple stakeholders

Nomura competencies

Explore Insights & Vision

• Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions

• Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.

Inspire Entrepreneurship in People

• Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability

• Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion

• Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

Right to Work

The UK Government requires all employers by law to check that applicants have the right to work in the UK. Therefore, you will need to have the relevant documentation to prove that you are allowed to live and work in the UK.

Diversity Statement

Nomura is committed to an employment policy of equal opportunities and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long‑term health condition, please do not hesitate to contact us.

NAM is an Equal Opportunity Employer