Administration Secretary, Crail Golfing Society

CMAE Scotland; Anstruther; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prestigious golf club in Anstruther seeks an Administration Secretary to provide essential administrative support across its operations. The role involves assisting with club competitions, handling tee time bookings, performing reception duties, and managing correspondence. The ideal candidate will have strong organisational and communication skills, be proficient in office administration, and possess an interest in golf. Join a friendly team where your contributions make a real difference.

Qualifications

• Ability to prioritise tasks in a busy environment.
• Excellent interpersonal skills.

Responsibilities

• Support Membership Secretary with administration of club competitions.
• Assist Reservations Secretary with tee time bookings.
• Perform reception duties, welcoming members and handling enquiries.
• Manage incoming and outgoing mail.
• General office tasks such as filing and photocopying.
• Support Accounts Secretary in processing payments.

Skills

Strong organisational skills

Excellent communication skills

Proficient in basic office administration

Interest in golf

Job description

Crail Golfing Society is the seventh oldest golf club in the world, and its two courses attract visitors and members from all over the world. This is an opportunity to work at a private members club considered to be one of Scotland’s most highly regarded.

We are seeking an Administration Secretary to provide essential administrative support across all areas of our club’s operations. You will play a key role in ensuring smooth day-to-day functioning by assisting various departments and handling multiple tasks efficiently.

Key Responsibilities

• Support the Membership Secretary with administration of club competitions, team matches, new member applications, and social events.
• Assist the Reservations Secretary with tee time bookings for members, tour operators, and visitors, as well as supplementary services (caddies, buggies, trolleys, club rental).
• Coordinate group catering requests and liaise with the catering team.
• Perform reception duties: welcoming members and visitors, handling enquiries, and directing calls appropriately.
• Manage incoming and outgoing mail, including franking and post office duties.
• General office tasks such as filing and photocopying.
• Support the Accounts Secretary to process payments for green fees, memberships, competitions, and social events accurately and promptly.

About You

• Strong organisational skills and ability to prioritise tasks in a busy environment.
• Excellent communication and interpersonal skills.
• Proficient in basic office administration and IT systems.
• An interest in golf

Why Join Us?

You’ll be part of a friendly and dedicated team, working in a dynamic environment where your contribution will make a meaningful difference to people’s lives.