Operations Associate

Pasoaction; Melrose Park (IL); On-site; USD 45,000; Full time

Job summary

A community-based organization in Melrose Park is seeking an Operations Associate to manage administrative operations, handle accounting, and maintain financial records. Candidates should be committed to social justice, bilingual in English and Spanish, and have relevant experience or education. The position offers a salary of $45,000 annually with comprehensive benefits including medical, dental, and vision coverage.

Benefits

100% employee coverage of medical, dental, and vision insurance

Cell phone and mileage reimbursement

Generous time off and flexibility

Qualifications

• Commitment to social justice and power building.
• Experience with financial and accounting systems.
• Ability to multitask and meet deadlines.

Responsibilities

• Oversees daily administrative operations and manages office supplies.
• Handles accounts payable/receivable and maintains financial records.
• Updates payroll systems and communicates with vendors.

Skills

Commitment to social justice

Bilingual in English and Spanish

Organizational skills

Detail-oriented

Tech savvy

Education

Bachelor’s degree or 4 years of relevant experience

Tools

Quickbooks

Paychex

Google Suite

Microsoft applications

Job description

Overview

PASO - West Suburban Action Project is a community-based social justice organization based in Melrose Park that fights for immigrant rights in west suburban Cook County and other collar counties. PASO serves the immigrant community by addressing the immediate needs through direct services, educational workshops, referrals and the leadership skills of the immigrant community so they can organize, create opportunities and exercise their collective power. In this past year, PASO has also relaunched its legal department given the significant need from immigrant communities in the western suburbs. This position is in person and based in Melrose Park, Illinois. Reports to: Executive Director.

Responsibilities

• Oversees the daily administrative operations such as managing office supplies, coordinating schedules, and handling mail
• Handles accounts payable and receivables: including invoices, payment processing, record keeping, reconciliation, compliance and reporting
• Makes and maintains the organization’s financial records through Quickbooks, including classification of expenses and project budget management
• Updates payroll systems through Paychex; including tracking time sheets/benefits and producing reports
• Communicates with external vendors and building management
• Maintains employee records and paperwork

Qualifications

• Demonstrated commitment to social justice and power building with immigrant communities
• Bilingual in English and Spanish
• Minimum bachelor’s degree or four years of work experience in administrative or operations
• Culturally competent and thrives at working in diverse workplaces
• Experience with nonprofit financial & accounting systems like Paychex, Quickbooks. Able to read a budget
• Ability to stay organized, detail-oriented, and ability to multitask and meet deadlines with minimal supervision
• Tech savvy and proficient in Google Suite and Microsoft applications

Compensation

Base pay range: $45,000.00/yr - $45,000.00/yr. Salary of $45,000 annually and benefits include 100% employee coverage of medical, dental and vision insurance. Cell phone and mileage reimbursement. Generous time off and flexibility.

To Apply

Please send a resume and a cover letter to [e-mail]. To ensure prompt attention, put “Operations Associate” in the subject line. The deadline for applications is July 28th, 2025.

Equal Opportunity

PASO is an equal opportunity employer. PASO does not discriminate against or tolerate harassment of any employee because of race, color, religion, creed, sex, age, national origin, ancestry, sexual orientation, gender identity or expression, marital status, physical or mental disability, or any other basis prohibited by law, or protected activity under the anti-discrimination statutes. Women, LGBTQIA people, and people of color are strongly encouraged to apply.