General Manager, HOA

Waccamaw Management, LLC; Ashburn (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A community management firm is looking for a General Manager, HOA to oversee all aspects of community administration. The role involves ensuring property compliance, managing vendor relationships, and budgeting. Qualified candidates should have community association experience, strong financial acumen, and excellent communication skills. This is an onsite position based in Ashburn, Virginia.

Qualifications

• 2+ years of community association experience.
• Well-versed in condominium association management.
• Knowledge of the Association Board of Directors and the General Manager.

Responsibilities

• Implement Board policy and directives.
• Ensure property maintenance and HOA compliance.
• Manage the bidding and vendor selection process.

Skills

Customer service driven

Strong financial acumen

Effective project management skills

Excellent communication skills

Education

CMCA, AMS, or PCAM preferred

Job description

Join to apply for the General Manager, HOA role at Waccamaw Management, LLC

The General Manager is an onsite role managing all administrative, maintenance, and projects to ensure the betterment of the community.

The General Manager is the liaison among the homeowners, members of the Board of Directors, Committee Members, the association management staff, and maintenance vendors and contractors.

Daily Responsibilities

• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Walk and inspect property, ensure property is well maintained and HOA Code, Compliance, Rules & Regulations are adhered.
• Issue violation letters to homeowners and follow‑up to ensure they are remedied.
• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
• Research and respond to inquiries in‑person, by phone, and email.
• Enter data and update information in the database; record and track documents and information.
• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and manage capital projects.
• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
• Prepare board packages. Coordinate and schedule monthly and annual board meetings.
• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
• Assist homeowners in completing architectural review forms and follow‑up with homeowners on the Board’s decision.
• Other projects as assigned.

Requirements

• 2+ years of community association experience.
• Well‑versed in condominium association management.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
• CMCA, AMS, or PCAM highly preferred.
• Customer service driven and team oriented with a consultative approach when assisting others.
• Confident in experience and collaborative spirit.
• Strong financial acumen, ability to read and interpret financials, Balance Sheet, Income Statement, Operating Expenses, Reserves, Delinquency Reports, Variance Analysis.
• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
• Excellent communication skills (written and oral) and conflict resolution techniques.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.