Volunteer Events Coordinator - Volunteer

Basmind; Basildon; On-site; GBP 20,000 - 30,000; Part time

Job summary

A local charity in Basildon seeks a coordinator for managing event participation, ensuring all equipment and materials are organized for successful outreach. Candidates must have experience in events management and strong communication skills to engage with various stakeholders effectively. This role is vital for projecting the charity's image and supporting local mental health initiatives.

Qualifications

• Experience with fundraising events and managing volunteers.
• Strong verbal and written communication skills.
• Ability to manage workload independently.

Responsibilities

• Coordinate participation in events.
• Ensure physical events equipment is available and in good condition.
• Manage inventory of information leaflets and freebies.

Skills

Events management experience

Strong communication skills

Ability to work independently

Teamwork

Job description

We are looking for someone to coordinate our participation in local events, look after our physical equipment, our information leaflets and freebies.

Our presence at external events is critical as it portrays our charity to the general public and it provides an opportunity for us to help as many local people as possible with their mental health. Therefore, ensuring that we have sufficient volunteers, the correct physical equipment and the appropriate range and number of information leaflets is critical to ensure success. As a volunteer who spends quality time focussing on these tasks, you will help ensure we project our best external-facing image and help as many local people as possible.

What are we looking for?

To be successful you will have had experience of events management / fundraising events, working with a range of people, ideally including volunteers. Strong communication skills are required to engage effectively with a wide range of people (volunteers, Managers, Trustees, etc.) verbally and in writing. You need to be able to work independently and manage own workload and also work as part of a team.

Key Aims

• To be the ‘go to’ person for coordinating our participation in events
• Ensure that we know where our physical events equipment is, and that it is in good condition
• Draw up a list of all our information leaflets and maximum and minimum quantities of each
• Reorder information leaflets as and when needed
• Ensure that a minimum quantity of ‘freebies’ (pens, stress balls) are always available

Key Responsibilities

• Work with the CEO and the Lead Fundraiser to understand which events we will attend
• Work with Department Manages to understand and communicate which staff and volunteers will attend each event, including identifying a ‘Lead Attender’ for each event
• Work with the Lead Attender and agree which physical equipment, information leaflets and freebies will be taken to each event
• Working with the General Manager, request reordering of information leaflets and freebies