Virtual Assistant

PA2 Assist; Remote; GBP 30,000 - 45,000; Full time

Job summary

A dynamic support organization in the UK is seeking an organized Virtual Assistant to aid the CEO with administrative and business functions. The ideal candidate will manage calendars, expenses, and project timelines using Asana. Candidates should have at least 5 years of experience in a similar role, with strong organizational skills and proficiency in Google Suite. Willingness to travel is desirable. Competitive compensation offered.

Qualifications

• 5 years of experience in supporting authors, speakers, or coaches.
• Ability to prioritize tasks in a fast-paced environment.
• At least 2 years of experience using Asana.

Responsibilities

• Complete calendar and email management for the CEO.
• Manage project timelines and delegate tasks as needed.
• Track expense spreadsheets and manage customer support.

Skills

Organizational skills

Detail-oriented

Project management

Proficient with Google Suite

Asana usage

Job description

ABOUT JOB

We are looking for a “right hand” person, a fast-paced, experienced, organized, resourceful Virtual Assistant to support administrative and business functions for the CEO. This person will act as a support person and “gatekeeper” to handle business tasks, manage projects, and protect the CEO’s time.

Responsibilities include but not limited to:

• Complete calendar and email management, travel for CEO
• Managing basic bank account balances, tracking expense spreadsheets, collecting receipts and invoices and forwarding to appropriate people on the team
• Tracking invoices and expenses for business taxes and rental property
• Manage project timelines and delegate tasks as needed
• Onboarding new clients/members
• Use Asana to manage all day to day tasks for the company
• Work closely with the Operations Manager to ensure all company tasks are captured and completed within Asana.
• Keep accurate records and ensure all virtual files are organized properly (Dropbox and Google Drive)
• Manage customer support
• Drafting of documents, memos, client correspondence, company wide letters etc.
• Manage packaging of welcome kits to new clients and client gifts
• Frequent management and execution of ad hoc projects
• Other tasks as directed by CEO and/or leadership
• Some miscellaneous and personal tasks as needed

The willingness to travel is desirable in this role.

Qualifications

• 5 year experience in supporting authors/speakers/coaches
• Extremely organized & detail oriented with the ability to prioritize tasks in a fast-paced environment
• Must have at least 2 years experience using Asana
• Must be able to learn systems quickly
• Proficient with Google Suite (Gmail / Google Docs / Google Sheets)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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