Team Assistant

PA2 Assist; Wolverhampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A service provider is seeking a Team Assistant in Wolverhampton to manage complex diaries and coordinate meetings across the UK and Europe. The role requires a minimum of 12 months of experience in a corporate setting, proficiency in Microsoft Office, and excellent multitasking skills. Responsibilities include organizing travel, managing communications, and providing day-to-day administrative support. This position offers a dynamic work environment within a supportive team.

Qualifications

• 12 months of experience in a corporate or customer-facing role.
• Ability to manage competing time-sensitive priorities effectively.
• High attention to detail while handling multiple tasks simultaneously.

Responsibilities

• Coordinate meetings and conference calls across multiple time zones.
• Manage a high volume of calls and emails professionally.
• Organise travel arrangements including bookings and visas.

Skills

Microsoft Outlook proficiency

Professional communication skills

Time management

Attention to detail

Multitasking ability

Job description

JOB SUMMARY

TEAM ASSISTANT ROLE

• Take ownership of complex and constantly changing diaries, coordinating meetings and conference calls across the UK and Europe while staying one step ahead of shifting priorities
• Coordinate and schedule meetings, conference calls and video conferences across multiple time zones, ensuring everything runs smoothly
• Manage a high volume of calls and emails with confidence, delivering clear, timely and professional communication
• Organise all aspects of travel, including room bookings, visas, flights, accommodation and car arrangements, creating seamless itineraries from start to finish
• Process expenses and invoices accurately and in line with company policies
• Provide proactive day‑to‑day support, handling queries and completing a variety of ad‑hoc administrative tasks that keep the team running efficiently
• Offer support to colleagues during holidays or absences, helping to maintain a smooth and collaborative working environment

TEAM ASSISTANT ESSENTIALS

• 12 months of experience in a corporate or customer‑facing role, with exposure to professional environments
• Proficient in Microsoft Outlook, Word and Excel to a high standard
• Desire to grow as an assistant, taking on increasing responsibility and developing skills through learning and mentorship
• Ability to manage competing time‑sensitive priorities and tasks, organising workloads effectively and meeting deadlines in a fast‑paced environment
• High attention to detail and the ability to multitask effectively, maintaining accuracy and quality while handling multiple tasks simultaneously
• Clear and professional communication skills, both written and verbal, when interacting in person, over the phone, virtually or by email
• Team player who works well under pressure, contributing positively to team objectives and supporting colleagues when needed
• Proactive, resourceful and able to work independently, demonstrating initiative and solving problems efficiently with minimal supervision
• Discretion when handling confidential information and maintaining a professional, positive and can‑do attitude at all times

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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