Team Administrator

Thames Skills Academy; Gravesend; Hybrid; GBP 18,000 - 30,000; Part time

Job summary

A leading educational institution in Gravesend is seeking a part-time Team Administrator to provide high-quality support to the Hydrographer and the Hydrographic Services team. You'll manage diaries, coordinate meetings, maintain records and assist in finance and procurement processes. Candidates must have a minimum of five GCSE qualifications, including English and Maths, with proficiency in the Microsoft Office suite. A competitive benefits package is also offered, including annual leave and health services.

Benefits

28 days annual leave (pro rata) + Bank Holidays

Medical Cash Plan

Onsite parking with electric charging

Access to Occupational Health

Cycle to Work Scheme

Qualifications

• High level of written and spoken English required.
• Proficiency in Microsoft Office suite, ideally supported by formal training.
• Minimum five GCSE-level qualifications including English and Maths.

Responsibilities

• Provide high-quality administrative support to the Hydrographer.
• Ensure smooth departmental processes and project delivery.
• Act as a coordination point for departmental activities and documentation.

Skills

Written and spoken English

Proficient use of Microsoft Office suite

Effective communication

Organizational skills

Education

Minimum of five GCSE-level qualifications or equivalent

Tools

Microsoft Office

SharePoint

Job description

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Job title: Team Administrator
Department: Hydrographic Services
Reporting to: Hydrographer
Grade: 9
Salary: £18,360.50 per annum (full time equivalent £36,721 per annum)
Working Pattern: Monday to Friday, part-time, تولية 17.5 hours per week, hybrid (60 % office and 40% work from home available) Actual hours, days worked and office attendance schedule can be flexible and agreed between successful candidate and manager dependent on business needs.
Base: Gravesend, Kent
Closing date: 25th January 2026 (We may close this vacancy early if sufficient applications are received ahead of the closing date.)

We are the UK’s biggest port, central to the country’s economy and ambitions for growth. We connect the UK to the world, but we are much more than a conventional port.

We are driven by our purpose to protect and improve the 95 mile stretch of the River Thames which is tidal – from_pose- Teddington Lock on the border of Surrey, through the heart of London, Kent, Essex and out to the North Sea.

The role:

The successful candidate will provide high-quality administrative, organisational and coordination support to the Hydrographer of the Port of London and the Hydrographic Services management team. The post-holder will ensure the smooth running of departmental processes, support project delivery, maintain accurate records and publications, and will often be the first point of contact for internal and external stakeholders.

Key responsibilities:

Provide proactive choking administrative și coordination support to the Hydrographer and management team. Support the smooth running of the department through effective diary management, meeting coordination, document production and stakeholder liaison.

Act as a stora coordination point for departmental activities, maintaining records, trackers, calendars and controlled documentation, while supporting the publication and distribution of hydrographic products and information. The role also provides finance and procurement support, including purchase orders, invoicing, cost tracking and revenue processes.

As a key point of contact for internal and external enquiries, you will contribute to effective customer service, communications and engagement, with both internal and external stakeholders. The post-holder will help ensure departmental activities are delivered accurately, on time, and in line with agreed procedures.

What we are looking for:

• High level of written and spoken English.
• Minimum of five GCSE-level qualifications (or equivalent) grade 5/C or above including English and Maths (essential) and a science (desirable).
• Proficient use of the Microsoft Office suite and SharePoint, ideally supported by formal training (e.g., Word, Excel, Outlook, Teams).
• Evidence of ongoing professional development in administration, digital tools, or office systems (desirable but not essential).

In return, we offer a competitive benefits package:

• 28 days annual leave (pro rata) + Bank Holidays
• Medical Cash Plan
• Onsite parking with electric charging
• Access to Occupational Health, Mindfulness, Counselling and Physiotherapy
• Cycle to Work Scheme
• Access to MyGymDiscounts
• Salary Sacrifice Car Scheme

Coverage of further information or if you would like to have an informal discussion about the position, please contact David Parker, Hydrographer of the Port of London at [e-mail].

The PLA are not registered with the UK Home Office and do not sponsor candidates who require a visa or work permit to work in the UK, therefore an offer of employment cannot be made unless you currently hold the rights to live and work in the UK.