Studio Administrator

Charcoalblue LLP; Bristol; On-site; GBP 28,000 - 32,000; Full time

Job summary

A leading theatre and acoustics consultancy in Bristol is looking for a highly organized Studio Administrator. The role involves supporting the administrative needs of the studio team, coordinating travel logistics, and ensuring legal compliance. The ideal candidate has experience in a similar role and is proficient in Microsoft Office and Adobe software. This full-time position offers a competitive salary and benefits after a probation period, including unlimited leave days and private health insurance.

Benefits

Company benefits package

Annual bonus scheme

Live event tickets

Contribution towards home internet

Private Health Insurance after second year

Qualifications

• Experience in an administrative or similar role supporting a small to mid-size office (10+ employees).
• Proficiency with Microsoft Office, Adobe Acrobat, Google Suite, Bluebeam, and optionally InDesign or Photoshop.
• Excellent communication skills, team orientation, and international environment experience is beneficial.

Responsibilities

• Support studio team members with logistics, accommodation and facilities management.
• Serve as the first point of contact for all studio-related inquiries.
• Ensure operational consistency and legal compliance by managing leases, insurances, compliance documents, etc.

Skills

Organizational skills

Communication skills

Attention to detail

Team orientation

Tools

Microsoft Office

Adobe Acrobat

Google Suite

Job description

Location

Bristol, BST BS1 4EQ GB (Primary)

Category

Administrative, Operations

Job Type

Full-time, Permanent

Job Description

Thank you for your interest in Charcoalblue.

We are seeking a highly organised and approachable Studio Administrator to join our Bristol studio. The role supports the administrative needs of all staff affiliated to the studio and works in close collaboration with local leadership, management across all Business Units (EMEA Theatre Consultancy, Acoustics and CBX), and the global Studio team. You will manage the day‑to‑day running of the studio, ensuring spaces are welcoming to employees and clients.

The Studio Administrator is pivotal in supporting a distributed working model while keeping all team members affiliated with a geographic and physical studio.

Reporting to the Studios Manager, you will receive role‑specific induction, ongoing training and professional development.

Application Process

Apply via the online system with a short CV (1–2 pages) and a covering letter addressing the following:

• Why you are suitable for the role and what you hope to get from it.
• Relevant experience and training, especially in administrative roles within SMEs in construction, architecture or performing arts.
• Experience with Microsoft Office, Adobe Suite and other software packages.
• Areas where you feel you have the least experience and may need support.

Applications close Monday 12th January 2026. Interviews will be remote via Microsoft Teams.

Key Responsibilities

• Support all studio team members, including travel logistics, accommodation booking and facilities management.
• Serve as first point of contact for all studio-related enquiries, answering phone calls and directing them appropriately.
• Ensure operational consistency and legal compliance: manage leases, insurances, business continuity documents, health & safety, fire safety, studio risk assessments and relevant policies.
• Coordinate global travel agency administration to support the global travel policy.
• Attend and minute key meetings, aid in report compilation and attend presentations/training as required.
• Collaborate with other Studios, Business Support Team Managers, Associate Directors and Directors to improve administrative processes in line with ISO:9001.
• Act as contact for studio Health & Safety, Fire Safety, Business Continuity compliance tasks.
• Support studio reconfigurations, relocations, and delivery of BST administrative tasks.
• Coordinate essential facilities services (security, cleaning, waste disposal).
• Assist with onboarding new joiners, off‑boarding leavers, finance coordination on purchase orders and staff expenses.
• Prepare bid documentation and organise new work materials and research support.
• Ensure maintenance and utility contracts are up to date.
• Record and update local studio administrative data.
• Support IT requirements and collaborate with Business Units on studio‑related matters.
• Update the local Studio Administrator’s Handbook.
• Assist with workload spikes, deliver ad‑hoc duties, and promote an inclusive culture.
• Champion Charcoalblue cultural values, including Diversity, Equality and Inclusion initiatives.

This list is not exhaustive and may be expanded as the role evolves.

Qualifications and Key Skills

• Experience in an administrative or similar role supporting a small to mid‑size office (10+ employees).
• Proficiency with Microsoft Office, Adobe Acrobat, Bluebeam, Google Suite and, optionally, InDesign or Photoshop.
• High attention to detail, ability to meet demanding deadlines and manage variable workloads.
• Excellent communication skills, team orientation, and experience in an international environment is beneficial.
• Strong literacy and accuracy for written work.
• A creative interest in live performance, digital media, architecture, design or visual arts is encouraged.

Salary

£28,000 – £32,000 (depending on experience).

Working Hours and Location

Based in the Bristol studio, Monday‑Friday. Occasional work‑from‑home days and site visits may be required.

Three‑month probationary period. Must be based in the UK and travel to UK studios as needed.

Take‑What‑You‑Need (TWYN) Leave

Unlimited leave days (minimum 20 days plus statutory Bank Holidays). Additional 4‑5 discretionary days around Christmas/New Year. All requests follow policy guidelines.

Benefits

• Company benefits package after probation, including annual bonus scheme.
• Live event tickets per month.
• Contribution towards home internet and utilities for remote work.
• Private Health Insurance after second year.
• Other benefits accumulate over time.

Company Overview

Charcoalblue is a leading theatre, acoustics and experience consultancy founded in 2004. With studios in London, Bristol, New York, Chicago, San Francisco and Melbourne, we design and deliver captivating spaces across performing arts, media, technology and cultural sectors.

Equity, Diversity & Inclusion

We are committed to an inclusive organisation, eliminating unfair practices and encouraging equal participation. All candidates are welcomed irrespective of background.

Contact for Accessibility

For a different format or application support, contact Jake Katz: [e-mail] or [phone].