Senior Executive Assistant

Rochester Regional Health; Rochester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization is seeking an Executive Administrative Assistant to support C-Suite executives. The role includes managing sensitive information, preparing meeting agendas, and providing administrative support. Candidates need a Bachelor's degree and experience in a frontline role. Strong communication and organizational skills are essential. The position offers a salary range of $29.03 - $36.00 per hour and requires a collaborative team environment in Rochester, England.

Qualifications

• Considerable experience in a front line visitor facing reception role required.
• Previous experience supporting vice president level or above required.
• Advanced computer skills, including word processing and spreadsheets.

Responsibilities

• Acts as a primary point of contact for assigned executives' departments.
• Prepares assigned executives for meetings and manages calendars.
• Develops and implements policies, procedures, and office practices.

Skills

Excellent written and verbal communication

Organization skills

Ability to work independently

Ability to work collaboratively

Advanced computer skills

Education

Bachelor degree or equivalent

Job description

SUMMARY

Functions as Executive Administrative Assistant to C-Suite, Senior Vice President, or President level.

STATUS

Full-Time, 40 hrs/week

LOCATION

Riedman Campus

DEPARTMENT

Clinically Integrated Network

SCHEDULE

Day shift

ATTRIBUTES

• Considerable experience in a frontline visitor facing reception role required
• Previous experience supporting Vice President level or above required
• Excellent written and verbal communication and organization skills
• Ability to work independently and collaboratively

RESPONSIBILITIES

• Acts as an ambassador of the organization; serves as primary point of contact for assigned executives' departments; acts as a gatekeeper ensuring that calls and inquiries are routed to the appropriate level of department subject matter expert, resolves routine issues that arise; researches information to provide guidance to assigned executives on a broad range of issues and special projects.
• Proactively obtains data and/or information to prepare assigned executives for meetings.
• Plans, directs, and oversees administrative functions of the assigned executives' departments.
• Manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
• Provides calendar and meeting management ensuring appropriate prioritization, sequencing, preparation, follow-up, and closure.
• Prepares meeting minutes, agendas and itineraries.
• Prepares drafts of presentations, correspondence, letters, memos, contracts and forms.
• Manages executive reimbursements as well as department vendor payments.
• Works on special projects and confidential assignments as needed.
• Develops and implements policies, procedures and office practices.
• Plans, organizes, and attends senior staff meetings and departmental staff meetings.

Minimum Qualifications

• Bachelor degree or equivalent combination of education and/or experience.
• Previous experience supporting vice president level or above required.
• Considerable experience in a front line visitor facing reception role required.
• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet research.
• Excellent written, verbal communication and organization skills and the ability to work independently and in a collaborative team environment.

Required Licensure/Certification Skills

Rochester Regional Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran

PHYSICAL REQUIREMENTS

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE

$29.03 - $36.00