Site Administrator

Brush Group; Loughborough; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering firm in the UK is seeking a highly organised Construction Site Administrator for a major HV cable installation project. Responsibilities include managing project documentation, coordinating site administration tasks, and ensuring compliance with document control procedures. The ideal candidate will have strong organisational skills, a background in construction administration, and a full UK driver's license. This role offers a competitive salary and various employee benefits.

Benefits

Competitive salary

Holiday allowance starting at 26 days

Flexible and hybrid working options

Life insurance – 4 x annual salary

Enhanced Company Pension scheme

24/7 Employee Assistance Programme

Access to remote GP services

Family friendly policies

Bike2work scheme

Ongoing professional development

Qualifications

• Desirable experience in a construction or civil engineering environment.
• Familiarity with electronic document management systems is advantageous.
• A full UK driver's license is required.

Responsibilities

• Establish and maintain document control systems.
• Ensure accurate filing and tracking of project documentation.
• Prepare and file mobile work packs for site teams.
• Coordinate site meetings and manage administrative duties.

Skills

Organisational skills

Time management

Attention to detail

Microsoft Office

Communication

Education

SVQ / NVQ Level 2 or 3 in Business Administration

Job description

About The Role

Why choose us?

BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.

We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. 🌍

What’s the role?

We are seeking a highly organised and proactive Construction Site Administrator to support the efficient delivery of a major HV cable installation project in Caithness. The successful candidate will play a key role in maintaining accurate project documentation, coordinating site administration tasks, and ensuring compliance with company and client document control procedures.

Working closely with the project management and site teams, you will manage document registers, control the flow of information between site and head office, and provide general administrative support to maintain smooth daily operations on site. Although the role will be initially recruited on a fixed term basis, it may have potential to be made permanent based on workload.

Working conditions - Monday to Friday , 42.5 hrs per week. We can offer a degree of flexibility with start and finish times however due to the nature of this role an onsite presence will be required 5 days per week.

Key Responsibilities

• Establish and maintain document control systems in line with company and client requirements.
• Ensure accurate and timely filing, tracking, and distribution of project documentation including drawings, permits, method statements, inspection reports, and correspondence.
• Preparation and filing of mobile work packs for multiple site teams.
• Support site management with preparation of site records, daily diaries, timesheets, and delivery documentation.
• Maintain registers for incoming and outgoing documents, RFIs, NCRs, and other controlled forms.
• Assist with compilation of HSEQ documentation, toolbox talks, and audit preparation.
• Coordinate site meetings — issue agendas, minutes, and follow-up actions.
• Manage administrative duties including visitor logging, inductions, stationery and PPE orders, and maintaining site noticeboards.
• Provide general support to project teams to ensure document accuracy, version control, and efficient retrieval of information.

What we’re looking for:

• SVQ / NVQ Level 2 or 3 in Business Administration, Construction Administration, or Project Support (or equivalent on-the-job experience) is desirable.
• Competent in Microsoft Office (Word, Excel, Outlook) and general IT systems.
• Strong organisational and time management skills with excellent attention to detail.
• Familiarity with electronic document management systems would be advantageous.
• The ability to work independently in a busy site-based environment and communicate effectively with multiple stakeholders.
• A methodical approach to filing, record keeping, and data accuracy.
• A full UK drivers license (due to site location).
• Experience in a construction or civil engineering environment, ideally within utilities or HV cable installation projects would be advantageous however not essential as full training and support will be provided.

What’s in it for you?

• Competitive salary
• Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part time roles)
• Flexible and Hybrid working options (role dependant)
• Life insurance – 4 x annual salary
• Enhanced Company Pension scheme
• 24/7 free and confidential Employee Assistance Programme
• GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
• BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
• Family friendly policies including Enhanced Maternity/Paternity
• Bike2work scheme
• Long Service Awards
• Developing our people is important to us – we support and encourage development by offering ongoing professional development and training.

About The Company

McGowan Group is based in the UK’s largest National Park. The group is driven by a respect for the natural environment and its people, dedicated to nurturing, training and developing our team of talented, like-minded individuals, investing in young people and offering modern apprenticeships and opportunities for progression and career development throughout the group.

McGowan Infrastructure is strategically headquartered in Aviemore, within the Cairngorms National Park. A trusted ICP-accredited contractor with key clients in both the public and private sectors, we have a proven track‑record in delivering major civil engineering and infrastructure projects across the UK & Ireland. With wide ranging experience in the renewable energy, power networks and utilities sectors, McGowan Infrastructure is a cabling, ducting, pipework, substation and access infrastructure specialist with the expertise, specialist equipment and accreditations required to deliver key projects in the harshest and most sensitive environments.