Site Admininstrator

Bilfinger Berger SE; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering and maintenance provider in Felindre is seeking support for site operations. Responsibilities include managing safety data, assisting with payroll, and overseeing administrative tasks. Ideal candidates will have experience in project management support and excellent organizational skills. This position ensures the team operates efficiently and effectively in a dynamic work environment.

Responsibilities

• Input safety data into systems and maintain records.
• Support payroll by compiling weekly timesheets.
• Collate and maintain the project's asset register.
• Manage office communications and project folders.
• Ensure proper filing of electronic and printed records.
• Handle administrative duties such as IT requests and PPE provisions.

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

The Role

To support day to day site operations within the project.

Key Responsibilities

• Inputting Bilfinger safety data into Active (PASTA, Safe Card & Process Safety Card, Tool Box Talks, Briefings etc.)
• Support site Payroll (weekly timesheets compilation & input on Mpower)
• Collate and maintain the projects asset register including control & distribution of assets (sign-IN & OUT)
• Handling guests and clients i.e. sign & out register etc.
• Managing and routing office communications (On-site project folders, CPP requirements).
• Preserving project records - filling electronic and printed records
• Managing & ordering stationary & consumables i.e. potable water/waste removal/office cleaning products/waste removal/milk round etc.
• Goods receipt (GRN) notifications (Proof of Deliveries/Collection Notes etc.)
• Various other duties to support the team, as required
• Identify & record specific training requirements and manage the on-boarding tracker/matrix
• Responsible for the on-site administrative duties i.e. IT requests, PPE/Clothing provisions, recoding issuance of PPE and office space.
• Manage the data input to the Bilfinger competency management platform (ONBOARD) at a project level
• Responsible for ensuring the administration between training providers and any on-site/contract personnel, AIS, ECITB and ONBOARD is managed effectively
• Assist the Contract Safety Team for the coordination of internal comms and training
• Be the focal point for all training requests for personnel on the Contract to meet BUK & NGT minimum requirements as well as any Core Competencies

If you wish to speak to a member of the recruitment team, please contact 01224 246246.