Senior IP Records Administrator

Appleyard Lees & Co; Manchester; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A specialist legal firm is seeking a Senior IP Records Administrator to join their Records team. This role involves supporting the Records Manager and handling various administrative tasks, including maintaining deadline reports and managing official correspondence. The position is hybrid, allowing for work from any office location such as Leeds or Manchester. Candidates should possess proven experience in an Intellectual Property firm and demonstrate exceptional attention to detail and strong IT literacy. The firm offers a friendly and supportive work environment with excellent career prospects.

Benefits

34 hour working week

Annual salary review

25 days annual leave plus bank holidays

Healthcare Cash Plan

Social outings

Vouchers for holidays and special occasions

Qualifications

• Experience within an Intellectual Property firm is essential.
• Strong IT literacy, especially in database management.
• Excellent communication skills are required.

Responsibilities

• Ensure internal deadline docketing system is maintained.
• Draft reports for official communications.
• Conduct document retrieval and storage organization.

Skills

Proven experience within an Intellectual Property firm

Exceptional attention to detail

Strong IT Literacy

Excellent organisational skills

Strong communication skills

Ability to work under pressure

Education

CIPA / CITMA qualification

Job description

Senior IP Records Administrator

Department: Records

Employment Type: Permanent - Full Time

Location: Any office location

Description

We are now looking for an experienced and enthusiastic Senior Records Administrator to join Appleyard Lees. As part of the Records team, this role supports the Records Manager and Records Paralegal and works closely with teams across the firm, contributing to overall operational efficiency and effective service delivery.

This position is hybrid working, and can be based at any of our offices - Leeds, Manchester, Halifax or Cambridge.

Key Responsibilities

• Ensuring the internal deadline docketing system is consistently up to date, proactively flagging errors, and generating monthly completion deadline reports as required
• Dealing with incoming official correspondence, drafting reporting emails for various official communications as well as correspondence to local teams
• Running regular completion deadline reports, as well as checking expiry and case closure reports
• Supporting the organisation and maintenance of original document storage, including responding to team and client requests for document or grant certificate retrieval
• Assisting with the monitoring and processing of team inboxes, as well as assignment and recordal requests as needed
• Contributing to the creation, maintenance, and improvement of team process guides, and providing training and guidance to Records Administrators
• Collaborating closely with the Records Manager and Paralegal and providing cover for the Administrator role when needed

Skills, Knowledge and Expertise

• Proven experience working within an Intellectual Property firm
• Exceptional attention to detail, with a diligent and self-motivated approach
• A fantastic communicator at all levels
• Strong IT Literacy, with database management knowledge
• Excellent organisational and prioritisation skills, with the ability to work well under pressure
• CIPA / CITMA qualification desirable, but not essential
• The ability to work well independently as well as within a team

Benefits

We pride ourselves on being small and friendly enough for you to get to know everyone – but big enough to offer you great career prospects. At Appleyard Lees, you won't feel like a number or just another cog in the wheel. We understand everyone is individual and offer a friendly and supportive place to work and learn.

We also offer:

• 34 hour working week, Monday - Friday
• Agile working
• A supportive and friendly place to work and learn
• Annual salary review
• 25 days annual leave + bank holidays
• Holiday Purchase Scheme
• Salary Exchange
• Life assuranceHealthcare Cash Plan & Wellbeing App
• Group Income Protection
• Long Service Milestones
• Social outings
• Vouchers on Christmas, Birthdays and Special Occasions
• Charity events