Senior Executive PA

Mesh-AI Limited; Greater London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A dynamic fintech firm in London is seeking an experienced Senior Executive PA to support the CEO with high-level business support and lifestyle management. This role demands exceptional judgement and a proactive mindset. The ideal candidate will have at least 5 years of experience assisting C-suite leaders, particularly in the financial sector, with a strong emphasis on diary management, travel coordination, and professional discretion. The position is pivotal to streamlining the CEO's priorities and personal logistics, ensuring a balanced focus on business success.

Benefits

Life Insurance

Income Protection

Annual Leave

Pension Scheme

Employee Assistance Program

Career Training & Development

Paid Volunteering Day

Cycle to work Scheme

Qualifications

• Minimum 5 years’ experience supporting a Founder, CEO or C-suite leader, preferably in financial services.
• Proven track record of providing both executive business support and lifestyle/personal assistance at a high level.
• Strong organisational capabilities with the ability to plan ahead and anticipate needs.

Responsibilities

• Provide full executive-level calendar and diary management for the CEO.
• Coordinate complex, multi-leg business travel ensuring optimal routing.
• Prepare daily and weekly schedules, meeting briefs and travel packs.

Skills

Diary and travel management

Proactivity

Financial sensibility

Communication skills

Stakeholder management

Job description

Sonata One is a rapidly scaling, regulated fund services and technology (fintech) business. We're The Private Funds Clearinghouse, connecting more than 53,000 investors with 6,500 funds and 180 fund managers around the globe. Our vision is to change the paradigm of private markets investing through harmonising the end-to-end investment process within one platform. Investors benefitfrom a seamless, one & done experience across the fund lifecycle (from fund selection and subscription through to settlement and reporting) underpinned by a globally compliant KYC passport and 24/7 support. Fund managers can raise capital faster at a lower cost from a wider pool of pre-approved investors. Founded in 2015, Sonata One has a presence in eight locations worldwide including the US, UKand Luxembourg, Guernsey, South Africa and Mauritius.

We operate as #OneGlobalThread in line with our values: We challenge the norm, we change the way we think and work, by connecting systems and people, while committing to our vision and each other. We are now looking to recruit an experienced Senior Executive PA to join our global team.

Position Overview:

The Senior Executive PA will provide high-level business support and comprehensive lifestyle management to the CEO. This role demands exceptional judgement, proactivity, attention to detail, and the ability to navigate a rapidly changing environment with confidence and composure.

You will partner closely with the Chief of Staff and collaborate seamlessly with all members of the Office of the CEO to ensure the CEO’s time, travel, priorities and personal logistics are optimally managed.

This role is ideal for a seasoned EA/PA who has supported Founders or C-suite leaders for at least 5 years, preferably within financial services, and who excels equally in corporate precision and personal lifestyle coordination.

Responsibilities:

Executive & Business Support

• Provide full executive-level calendar and diary management, ensuring the CEO’s time is aligned to business priorities and commitments.
• Take decisive action when managing schedule conflicts, sequencing of meetings and prioritisation of executive engagements.
• Coordinate complex, multi-leg business travel, often booked quarters ahead, ensuring optimal routing, quality, efficiency and cost management.
• Prepare daily and weekly schedules, meeting briefs and travel packs, ensuring accuracy and foresight.
• Monitor, anticipate and respond to changes in the CEO’s diary or travel—problem-solving proactively.
• Assist COO with producing PowerPoint slides and decks where required.
• Work closely with the Chief of Staff to support strategic initiatives, workflows and operational efficiency across the Office of the CEO.
• Build relationships with internal and external stakeholders, acting with professionalism, discretion and executive presence at all times.

Lifestyle & Personal Support

• Plan, research and coordinate high-quality personal travel, across various regions and continents.
• End-to-end planning and coordination of events with limited supervision.
• Manage personal errands, day-to-day tasks and ad hoc personal requirements with efficiency and discretion.
• Maintain personal schedules, oversee personal reservations and ensure seamless integration between the CEO’s business and personal commitments.
• Apply strong financial sensibility—cost-conscious without compromising on quality—across all personal and travel arrangements.

Qualifications:

• Minimum 5 years’ experience supporting a Founder, CEO or C-suite leader, preferably in financial services.
• Proven track record of providing both executive business support and lifestyle/personal assistance at a high level.
• Demonstrated ability to coordinate complex global travel (business and personal) with a cost-aware, quality-focused approach.
• Experience working in a fast-paced, high-growth organisation where priorities shift and agility is required.
• Exceptional diary and travel management skills—decisive, proactive and detail-obsessed.
• Strong organisational capabilities with the ability to plan ahead and anticipate needs.
• Excellent judgement, emotional intelligence and discretion.
• Ability to work quickly, calmly and accurately under pressure.
• Comfortable executing personal errands and lifestyle support with professionalism.
• Knowledgeable and keen interest in Alpine sports/activities
• High level of written and verbal communication skills.
• Strong stakeholder management and relationship-building skills.
• Ability to maintain absolute confidentiality.
• Contactable out of hours when required.

Personal Attributes

• Highly proactive with a “no task too big or small” mindset.
• Adaptable and flexible—able to pivot quickly as circumstances shift.
• Naturally organised, structured and anticipatory.
• High energy, reliable and committed to excellence in execution.
• Service-oriented, with a polished and professional demeanour.
• Thrives in a scale-up environment and embraces continuous change.

Being part of Sonata One provides a collaborative and inclusive work culture that values innovation and diversity. We believe in the power of our unique mission and we all work together towards that one single goal. We also believe in being real. We’re not a big corporate. Everyone has an important role to fulfil, and your contribution will be an integral part of our success story.

• Life Insurance– Peace of mind for you and your loved ones
• Income Protection– Financial support when you need it most
• Annual Leave– With extra days that grow the longer you’re with us
• Pension Scheme– Employee matched helping you plan confidently for the future
• Employee Assistance Program– Confidential, 24/7 support for life’s ups and downs
• Enhanced Maternity, Paternity & Adoption Leave– Because family matters
• Career Training & Development– Ongoing learning opportunities to help you grow
• Paid Volunteering Day– Take time to give back to causes you care about
• Cycle to work Scheme– Employees can benefit from significant tax savings on bicycles and cycling equipment

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