SEND ADMINISTRATIVE ASSISTANT

Springwell Alternative Academy; Ware; On-site; GBP 40,000 - 60,000; Full time

Job summary

A local education institution in England is seeking a skilled SEND Administrative Assistant to support their busy SEND Department. The role involves managing administrative tasks such as correspondence, calendar maintenance, and facilitating meetings. Ideal candidates will possess excellent organisational and communication skills, along with a proactive attitude. This full-time position requires a commitment to fostering an inclusive environment, starting as soon as possible. Interested applicants should apply via email to the Admin Manager.

Qualifications

• Excellent organisational and communication skills required.
• High level of attention to detail is essential.
• Proactive and flexible attitude needed for the role.

Responsibilities

• Provide day-to-day administrative support to the SEND team.
• Manage correspondence, phone calls, and emails.
• Maintain diaries and calendars for the SEND leadership team.
• Coordinate meetings and take minutes.
• Manage referrals for additional assessments.

Skills

Organisational skills

Communication skills

Attention to detail

Knowledge of SEND procedures

ICT skills (Word, Excel, Gmail)

Job description

We are looking to employ a skilled and enthusiastic SEND Administrative Assistant to provide vital support to our busy SEND Department at Chauncy School. This role offers an excellent opportunity for someone who is highly organised, efficient, and committed to helping children and staff thrive in our inclusive educational environment.

Responsibilities

The SEND Administrator will be responsible for providing day-to-day administrative support to the SEND team, managing correspondence, phone calls, and emails, and maintaining diaries and calendars for the SEND Assistant Headteacher, SENCo, and Deputy SENCo. The role also includes coordinating meetings, taking minutes, managing follow-up actions, and supporting the Year Six transition processes by liaising with parents, agencies and feeder schools. The successful candidate will maintain and update SEND databases, filing systems, and the school provision map, while also managing referrals for additional assessments and specialist support services. They will review CENSUS data with the SENCo, ensure accurate records, collate timesheets, record absences, and maintain departmental resources.

Qualifications & Skills

We are looking for someone with excellent organisational and communication skills, a proactive and flexible attitude, and a high level of attention to detail. Knowledge of SEND procedures and data confidentiality is desirable, along with strong ICT skills, particularly in communications software, word processing and spreadsheets (e.g. Word, Excel, and Gmail). The ability to work effectively under pressure in a busy school environment and contribute positively as part of a supportive team is essential.

Position Details

This is a full time position with hours 8.30am - 4.00pm, Monday to Friday. The pay scale for this position is H4 and we are looking the successful candidate to start as soon as possible.

Application Process

To apply for this role we would like you to submit a letter of application stating why you would be the best candidate for this position. It should include reference to your relevant experience and what you can offer the SEND team at Chauncy School.

If you are interested in this position and require further information please speak to Lucy Saxon (SENDCo).

Applications should be emailed to Admin Manager Karen Baker at [e-mail].

The deadline for applications is Friday 9th January 2026.

Interview and Recruitment

Interviews will take place during the week commencing 19th January 2026.

Chauncy School is committed to safeguarding children and young people. All post holders are subject to a satisfactory Disclosure and Barring Service (DBS) check.