Sales Administrator

Shou; Barnstaple; Hybrid; GBP 25,000; Full time

Job summary

A leading automotive company in Barnstaple is looking for a Sales Administrator to support the Sales Administration Team. The role includes managing vehicle stocks and ensuring compliance with DVLA regulations. The ideal candidate should have strong administrative and communication skills. This is a 12-month fixed-term contract with opportunities for professional development and a hybrid working model after probation.

Benefits

30 days annual leave

Paid day off for birthday

Employee discounts on services

Access to online discounts

Employee assistance programmes

Cycle to Work scheme

Professional development training

Qualifications

• The ideal candidate will come from a strong administrative background.
• Strong communication skills, both verbal and written are required.
• Excellent IT skills with experience of using Microsoft programmes including Excel.

Responsibilities

• Set up new and used vehicle stocks as required.
• Handle vehicle taxing with compliance to DVLA requirements.
• Register new vehicles according to manufacturers policies.
• Create job cards for point of sale.
• Review digital deal files and follow up with sales team.

Skills

Strong communication skills

Excellent IT skills

Strong administrative background

Attention to detail

Tools

Microsoft Excel

Job description

We are currently looking for aSales Administrator to join our friendly and passionate team in Barnstaple. This is a 12-month fixed-term contract, covering a period of maternity leave.

The main purpose of a Sales Administrator is to support the Sales Administration Team Leader by ensuring efficient administration and accounting of the Vehicle Sales Department and its strategies to achieve and strive to exceed all sales objectives. We welcome applications from candidates within the motor trade and also from those working outside of the motor trade - as full on the job training will be provided.

Key Responsibilities & Accountability

• Setting up new and used vehicle stocks as required. Monitoring orders, booking in stock and provide progress reports as required.
• Vehicle taxing using RaV and other manufacturers systems for new vehicles complying fully with all DVLA requirements and checks for used vehicles ensuring that accurate records are maintained. Arrange RFL refunds as required.
• Registering new vehicles in line with the manufacturers policies and procedures.
• Creation of job cards for point of sale e.g. PDI once vehicles are on site.
• Daily review of digital deal files and timely follow up with sales team on non-compliant files.
• Ensure all new vehicle warranties, service plans, GAP insurance policies and used vehicle warranties are purchased correctly.
• Ensure cheques/BACS payments are raised for used vehicle purchases, customer cashback and finance settlements.
• Processing new and used vehicle stock transfers
• Processing manufacturers invoices and credit notes.
• Provide assistance to sales staff and manufacturers as required.
• Ensure CRM records are correctly created and maintained.

What We're Looking For

• The ideal candidate will come from a strong administrative background.
• Strong communication skills, both verbal and written
• Excellent IT skills with experience of using Microsoft programmes including Excel
• Highly organised
• A quick learner who can adapt quickly to our bespoke software packages
• Confident in building strong working relationship with colleagues and clients
• A keen attention to detail and accuracy
• To be able to manage a high workload at a fast pace
• To hold a UK Driving license is desirable but not essential

We ask all our colleagues to demonstrate our core values of care, accountability, performance, respect and integrity.

Why Vospers?

Vospers is a leading South West motor dealer group and proud family‑run business. We believe our people are at the heart of everything we do that's why we provide a supportive work environment with excellent development opportunities.

Were more than just a car dealer were a family‑run business with a strong reputation across the Southwest. Over 100 members of our team have been with us for 10 to 40 years a sign of the support and development we offer.

Here's what you'll get

• 30 days annual leave including bank holidays, increasing with length of service (pro‑rata for part‑time employees)
• A paid day off for your birthday! (after 1 years service)
• Full range of motoring discounts on MOTs, servicing, sales and parts
• Access to an online platform with discounts across multiple retailers
• Full range of employee assistance programmes and support services
• Cycle to Work scheme
• Professional development via our Motorv8 and Vospers 5 training schemes
• Manufacturer‑specific training
• Generous staff and customer referral schemes

Working Hours

Mon to Fri - 37.5 hours per week

Hybrid working available (1 day per week from home after probation)

This is a 12-month fixed-term contract covering a period of maternity leave, with a start date as soon as possible. There is a strong possibility that the contract will be extended.

£24,570 per annum

Apply today and start your journey with Vospers where motoring meets opportunity.

We are a Disability Confident Committed and Youth Friendly Employer.

No terminology in this advert is intended to be deemed discriminatory. We are happy to accept applications from all suitably qualified persons regardless of their age, gender, race, religion, disability, sexual orientation or marital status.