Rota Administrator

Practice Plus Group; United Kingdom; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading independent healthcare provider in the UK seeks a part-time Rota Administrator. You will ensure accurate clinical and operational rotas, contributing to patient care across the Warwickshire OOH Service. The position requires strong organizational skills, proficiency in scheduling software, and excellent communication abilities. This role offers 15 hours/week with a flexible working pattern. Successful candidates will thrive in a dynamic environment, demonstrating adaptability and attention to detail.

Qualifications

• Experience in administrative roles is highly desired.
• Strong proficiency in Excel and scheduling tools.
• Excellent communication skills required.

Responsibilities

• Manage clinical and operational schedules.
• Create and update rotas using scheduling software.
• Liaise with clinicians to confirm availability.

Skills

Experience in admin or scheduling roles

Strong IT skills, especially Excel

Excellent written and verbal communication

High attention to detail

Ability to work independently

Tools

Scheduling software

Job description

About The Role

At Practice Plus Group (PPG), we believe in delivering exceptional healthcare that puts patients first. As one of the UK’s leading independent providers of NHS services, we operate across a wide spectrum—from urgent care and diagnostics to prison healthcare and surgical centres. Our Warwickshire OOH Service is a vital part of our urgent care network, offering clinical triage and support to patients across the region.

We’re looking for a part‑time Rota Administrator to join our team. You’ll be central to our operations, ensuring clinical and operational rotas are accurate, responsive, and well‑communicated. Working closely with clinicians, staff and managers, you’ll help maintain service continuity and support our commitment to patient care.

This is a part‑time position offering 15 hours per week. The exact working pattern can be discussed at interview. We will be looking to interview for this role on Weds 7th & Weds 14th Jan 2026.

What you’ll be doing

As Rota Administrator, you’ll manage clinical and operational schedules for our Warwickshire OOH service. Your role ensures clinicians are in the right place at the right time, supporting safe and efficient care delivery.

Key responsibilities include:

• Creating and updating rotas using scheduling software.
• Liaising with clinicians to confirm availability and manage changes.
• Monitoring staffing levels and flagging gaps.
• Recording leave, sickness, and absences.
• Supporting onboarding of new staff into the rota.
• Communicating updates clearly to stakeholders.
• Resolving conflicts and adapting to urgent changes.

You’ll work in a dynamic environment where priorities shift quickly. Accuracy, flexibility, and strong communication are essential. Occasional out-of-hours support may be required during peak times. You’ll be supported by a collaborative team and encouraged to contribute ideas for improvement.

What we’ll look for in you

We’re seeking someone organised, reliable, and proactive. You’ll need to manage complex schedules with precision and communicate confidently across teams.

Essential skills

• Experience in admin or scheduling roles.
• Strong IT skills, especially Excel and scheduling tools.
• Excellent written and verbal communication.
• High attention to detail and time management.
• Ability to work independently and under pressure.

Desirable

• Healthcare or NHS experience.
• Understanding of clinical staffing and confidentiality.

Personal qualities

• Calm, approachable, and solution-focused.
• Motivated by supporting frontline care.
• Enjoys structure and thrives in busy settings.

For more information, please see the Job Description and Person Specification attached. If you have any additional questions please contact the recruiter [e-mail].

Please note that offers of employment are subject to receipt of satisfactory references and a DBS check.

Practice Plus Group is committed to creating a diverse environment and we are proud to be an equal opportunity employer.