Records Manager

The Royal Parks Limited.; London; Hybrid; GBP 38,000; Full time

Job summary

A well-established charitable organization seeks a Records Manager to oversee all aspects of records management, ensuring compliance with legislative requirements. You will lead the management of physical and digital records, facilitate training, and coordinate information requests. The role is vital in preserving historical data while contributing to the organization's mission of maintaining London's cherished parklands.

Benefits

26 days annual leave plus public holidays

Hybrid working options

Private medical insurance

Learning and development opportunities

Qualifications

• Experience of designing and implementing records management strategies and systems.
• Strong knowledge of compliance laws, digital archiving and best practices.
• Substantial knowledge of Public Records and Freedom of Information legislation.

Responsibilities

• Lead the effective management of all physical and digital records across The Royal Parks.
• Oversee the disposal of records not selected for preservation.
• Co-ordinate FOI and EIR requests, ensuring compliance.

Skills

Records Management

Compliance Legislation

IT Systems

Tools

M365

Content Manager CRM

Job description

Join to apply for the Records Manager role at The Royal Parks

Join to apply for the Records Manager role at The Royal Parks

This range is provided by The Royal Parks. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Records Manager

Hyde Park, London (with hybrid working and travel to all parks)

The Organisation

The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.

We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.

We are now looking for a Records Manager to join us on a full-time, permanent basis, working 36 hours per week. Due to the nature of the role, you will be required to be on-site three days per week.

The Benefits

- Salary of circa £37,278 per annum, depending on experience

- 26 days' annual leave plus public holidays, increasing to 29 days after 3 years’ service

- Pension scheme (3% employee contribution; up to 10% employer contribution)

- Hybrid/agile working options

- Private medical insurance and healthcare cash plan

- Employee assistance programme and access to mental health first aiders

- Learning and development opportunities

- Cycle to work scheme

- Offices in a beautiful location

This is a fascinating opportunity for a records management professional with strong knowledge of compliance legislation to join our iconic and heritage-rich organisation.

You’ll take centre stage in preserving the past and shaping the future, managing information that spans centuries of history and supporting the day-to-day operations of some of the UK’s most loved green spaces, all while helping to protect their legacy for generations to come.

What’s more, with hybrid working, beautiful surroundings, and the chance to shape how we manage and protect our organisational knowledge, you’ll have the chance to make a lasting impact in a role that blends purpose, history, and innovation.

The Role

As our Records Manager, you will lead the effective management of all physical and digital records across The Royal Parks.

Overseeing our electronic records management system, you will support staff with its use, manage the classification scheme, and manage training and troubleshooting.

You’ll also co-ordinate Freedom of Information (FOI) and Environmental Information Regulations (EIR) requests, ensuring responses are timely and compliant, and maintaining our publication scheme.

Additionally, you will:

- Maintain and update the Information Asset Register with key stakeholders

- Oversee the disposal of records not selected for preservation

- Advise on records aspects of projects and business cases

- Review historic records, and work with The National Archives to preserve valuable information for the future

Please note, this role may involve carrying files and bags of shredding waste and managing shelving space.

About You

To be considered as our Records Manager, you will need:

- Experience of designing and implementing records management strategies and systems

- Experience of using IT systems for managing information (particularly M365 and Content Manager CRM)

- Experience of influencing, relationship-building, and training colleagues

- A sound understanding of Records Management principles, compliance laws, digital archiving and best practice

- Substantial knowledge of Public Records and Freedom of Information legislation

Other organisations may call this role Information Governance Manager, Records and Information Manager, Digital and Physical Records Manager, Content Management System Manager, Senior Information Management Officer, or Archives Manager.

We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.

The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.

So, if you are interested in this unique opportunity as a Records Manager, please apply via the button shown. Successful candidates will be appointed on merit.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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