Receptionist & Adminstrator

Northern Star Academies Trust; Harrogate; On-site; GBP 25,000 - 30,000; Full time

Job summary

A community-focused educational trust is looking for a friendly and organized Receptionist & Administrator to support school operations. This role involves providing vital administrative, finance, and HR support, while being the first point of contact for visitors. Candidates should have excellent communication skills and the ability to manage multiple priorities effectively. This is a full-time fixed-term contract until December 2026, with training and professional development opportunities available.

Benefits

Employee Assistance Programme

Cycle to Work Scheme

Maternity, Shared Parental, Paternity, and Adoption pay

Discounts from Vivup

Qualifications

• Experience in a school or similar setting is preferable.
• Ability to deliver professional reception services.
• Knowledge of finance and HR administration tasks.

Responsibilities

• Provide reception services and administrative support.
• Handle pupil welfare and first aid support.
• Manage finance administration and HR tasks.

Skills

Excellent communication skills

Strong attention to detail

Confidence using IT systems

Ability to manage multiple priorities

Tools

Arbor

Job description

Receptionist & Adminstrator (Hookstone Chase Community Primary School)

Location: Hookstone Chase Community School, Harrogate, UK

Contract Type: Fixed Term

Job Roles: Other Support;

Working Patterns: Full-Time;

Application Deadline: Sunday, 4th January 2026

Interview Date: w/c 5th January 2026

Expected Working Start Date: January 2026

Is a Shared Job: No

About us

Why work for Northern Star Academies Trust?

We are a mission-driven Multi-Academy Trust, with an unwavering commitment to nurture learning in a sustainable environment so that our whole community can thrive, aspire and succeed. We offer access to a professional and supportive community of academies, fellow senior leaders, and mentors to help develop and progress your career. Each school in our Trust is unique and all of our primary and secondary academies are rated ‘good’ or ‘outstanding’ by Ofsted.

At Hookstone Community Primary and Nursery School, all our children are able to enjoy their learning and flourish in a safe and happy environment. Everyone who plays a part in our school life is very proud of the school and we all strive to maintain it as a fantastic place to learn and a key part of the community. We are proud to be a part of Northern Star Academies Trust and make the most of the links we have with our brilliant partner schools.

Job Description

Northern Star Academies Trust seek to recruit the very best people to work across our Trust Partnership. We are seeking a friendly, organised and highly efficient Reception & Administration Officer to join our school team. This varied role is central to the smooth running of the school and provides vital administrative, finance and HR support.

The successful candidate will be the first point of contact for parents, visitors and staff, delivering a professional reception service while providing comprehensive administrative support across the school. Responsibilities include pupil welfare and first aid support, maintaining accurate records, supporting admissions and attendance, assisting with school events and trips, and liaising with external agencies and contractors.

The role also includes finance administration such as processing orders, supporting audits and managing payments, as well as HR administration including staff induction, recruitment support, absence recording and compliance with safeguarding and employment regulations.

We are looking for someone with excellent communication skills, strong attention to detail, confidence using IT systems, and the ability to manage multiple priorities in a busy school environment. Experience in a school or similar setting and knowledge of systems such as Arbor would be an advantage.

In return, we offer a supportive team environment and opportunities for training and professional development. This is a fixed term contract until 31 December 2026 working term-time only plus 5 training days. Working hours are 37 per week, Monday to Thursday 8.30am until 4.30pm, Friday 8.30am until 4pm.

**** Please be aware that school will be closed to enquiries due to the Christmas holidays from 20 December 2025 until 4 January 2026. Enquiries sent to the recruitment email will be picked up on the following dates: Monday 22nd, Tuesday 23rd December and Friday 2nd January 2026 ****

Please refer to our child protection and safeguarding policy and our policy on the employment of ex-offenders (included in the Safer Recruitment Policy)

Northern Star Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post requires an enhanced DBS Criminal check. Please note that in line with Keeping Children Safe in Education 2022, an online search will be carried out as part of our due diligence on shortlisted candidate's.

• Employee Assistance Programme
• Cycle to Work Scheme
• Maternity, Shared Parental, Paternity, and Adoption pay.
• A huge range of discounts to help you save money across hundreds of the UK’s favourite high-street and online retailers through our lifestyle benefits provider Vivup.