Proposals Project Coordinator

Efficio Limited; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading management consultancy in Greater London is seeking a Bid Coordinator/Specialist to join their Public Sector Business Development team. The successful candidate will manage the bid process, ensuring high-quality submissions aligned with strategic goals. Strong project management and organizational skills, along with proficiency in Microsoft Office Suite, are essential. This role also welcomes applications for flexible or part-time arrangements.

Qualifications

• Strong project management skills to handle multiple bids.
• Experience ensuring compliance and timely delivery of bids.
• Excellent written communication skills with attention to detail.

Responsibilities

• Manage the end-to-end bid process and ensure timely delivery.
• Conduct kick-off meetings and document responsibilities.
• Engage with internal stakeholders for bid inputs.

Skills

Strong project management and organizational skills

Experience managing bid processes independently

Proficient in Microsoft Office Suite

Excellent attention to detail

Strong interpersonal and communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Efficio is a specialist management consultancy, focussed on procurement and supply-chain. We have offices in North America (New York and Chicago), Mexico, Denmark, Germany, Lisbon, London (HQ), Fareham, UAE and KSA. We are an international company in practice and in outlook and our employees reflect that. There are currently c.1,400 employees globally and we have exciting plans to continue to grow rapidly over the next five years.

In our UK office, we have a burgeoning Public Sector practice and we are currently seeking a Bid Coordinator/Specialist (depending on experience) to join our Public Sector Business Development team.

This person will lead the preparation and submission of compelling, client-focused bids that align with Efficio’s strategic goals and enhance our success in winning new business.

What will you be doing?

• Manage the end-to-end bid process, ensuring timely and high-quality delivery of proposals that meet client requirements and Efficio standards.
• Ensure that all bids are suitably qualified in line with Efficio’s qualification process
• Conduct formal kick off meetings, with responsibilities and timescales documented and agreed
• Key point of contact for gathering and collation of materials from all relevant contributors
• Proactively engage with internal stakeholders to progress and chase input to bids, escalating issues where appropriate
• Co-ordinate bid reviews to the appropriate level, ensuring that all bids are comprehensively reviewed at each stage in the process and approval/sign-off by the relevant parties
• Identify, mitigate or escalate risk on bids
• Liaise with clients to clarify requirements, ensuring a deep understanding of client challenges and priorities.
• Proactively assist with the monitoring of tender portals and RFP notices to identify and qualify relevant opportunities.
• Assist in the maintenance of reusable content, including templates, case studies, and success stories, to improve efficiency and consistency.
• Assistance in post bid submission work such as presentation to clients and clarifications
• Provide regular updates to senior management on bid progress, pipeline, and success metrics.
• Ensure all proposals adhere to Efficio’s quality, legal, and financial standards.

Who we’re looking for:

Skills and Experience:

· Strong project management and organizational skills, with the ability to manage multiple bids simultaneously.

· Experience in managing bid processes independently, ensuring compliance and timely delivery.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.

· Excellent attention to detail and high standards in written communication.

· Strong interpersonal and communication skills, with the ability to work collaboratively across teams.

We welcome applications from candidates seeking flexible or part-time working arrangements for this role.