Project Proposal Coordinator

UBT Pty; Crawley; On-site; GBP 27,000 - 35,000; Full time

Job summary

A growing operational firm in Crawley is seeking a proactive Project Proposal Coordinator to manage the proposal process. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. This is an entry-level, full-time position focused on delivering exceptional client experiences through well-structured proposals. Competitive salary offered, ranging from £27,000 to £35,000.

Benefits

Company Bonus Scheme

Team-Focused Culture

Professional Growth Opportunities

Qualifications

• Detail-oriented with excellent organizational skills.
• Strong customer-first attitude and team collaboration skills.
• Proficient in MS Office, particularly Outlook, and experienced with CRM systems.

Responsibilities

• Manage the proposal process from initial enquiry to final submission.
• Draft, format, and proofread professional proposal documents.
• Collaborate with sales and suppliers to ensure timely and accurate proposals.

Skills

Team collaboration skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Proficiency in MS Outlook

Experience with CRM systems

Job description

Base pay range

Salary: £27,000 - £35,000

Hours: Monday to Friday, 7:30am - 4:30pm

Benefits: Company Bonus Scheme | Team-Focused Culture | Professional Growth Opportunities

This range is provided by UBT. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Are you detail-oriented, organised, and ready to play a key role in a fast-paced operational team? We are seeking a proactive Project Proposal Coordinator to join a dynamic environment where precision, collaboration, and customer focus are at the heart of everything.

In this key role, you'll bring structure, accuracy, and a personalised touch to each proposal, helping our Client deliver a seamless client experience from initial enquiry through to submission.

You'll be working on bespoke, design-led projects, ensuring proposals meet both technical specifications and client expectations. This role is ideal for someone who's calm under pressure, highly organised, and passionate about excellent customer service.

Key Responsibilities

• Manage the proposal process from first enquiry to final submission
• Review RFPs, door schedules, and architectural drawings (full training provided)
• Use pricing tools to prepare accurate estimates and cost breakdowns
• Gather and integrate supplier quotes quickly and accurately
• Draft, format, and proofread professional proposal documents
• Ensure all submissions meet project and client requirements
• Maintain a well‑organised library of templates, proposals, and materials
• Keep CRM records accurate and up to date
• Respond promptly to queries and coordinate with internal teams
• Collaborate with sales, suppliers, and other departments to deliver timely, aligned proposals
• Identify value‑engineering opportunities to support our profit targets

What We’re Looking For

• A customer‑first attitude with strong team collaboration skills
• Excellent verbal and written communication abilities
• A calm, organised approach under pressure
• Proficiency in MS Outlook and CRM systems
• Strong practical and IT skills – detail matters here

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative